2017-09-13 CC Packet - Laserfiche WebLink

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Instant Messaging.- Due to data retention concerns, the City does not provide Council/Committee/Commission members with resources or tools to communicate by instant "441 Ai"m - no'Eanowcu use network or whenusing City equipment, and are not allowed to download or install any IM sE ftware on their City computer. Personal Devices.- Council/Committee./Conimission members may choose to use their own equipment to read or compose email or other City data as governed in this policy. Council/CommitteelCommission members understand that by connecting their personal equipment to the City's email server, their personal devices could be searched during an e- ,L-TQJV6fY should such a situation arise. Security Passwords.- Councommittee/Commission members are responsible for maintaining computer/network passwords and must adhere to these guidelines: Passwords must be at least eight characters long and include at least three of the following: lowercase character; uppercase character; and a number or non-alpha-mimeric character (e.g., *P &, %, etc.). (Example: JOyfal ly!) Password requirements may be changed as necessary� as determined by the City Administrator or designee. Passwords should not be shared with anyone other than the City Administrator or designJ Passwords should not be stored in any location on or near the computer, or stored electronically such as in a cell phone or other mobile device. P)OT43 I I W bV�-� a I I a I 11-ILW I VAL-JLULJJg,4 a equipment oc connecM71,111, 70 CILJ granted by City Administrator or designee. MORE compuTervIvapit-L-77 MYTJ YqA— 41-0 7 0 .VfJ7t=- L'TM,70'eV7�7= 4,1111 M . i I of the City Administrator or designee. Personal equipment may be subject to password requirements or other electronic security measures as determined by the City Administrator or designee. Remote Access to the Network- Examples of remote access include, but are not limited to: outlook Web Access (web mail), virtual private network (VPN), Windows Remote Desktop, and Windows Terminal Server connections. While connected to City computer resources remotely, all aspects of the City's Computer Use Policy will apply, including the following: * With the exception of Outlook Web Access, remote access to the City's network requires a request fi-orn the City Administrator or designee. Remote access privileges may be revoked at any time by the City Administrator or designee * If remote access is from a non -City -owned computer, updated anti-virus software must be installed and operational on the computer equipment, and all critical operating system L P!Z0Q �1 w,wo-g! tqgpgg�, M a@