2018-02-14 CC Packet - Laserfiche WebLink

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MEMORADNUM To: City of Centerville, Mayor and Council From: Kurt B. Glaser, City Attorney Date: February 5, 2018 Re: Garbage Request for Proposals Summary The Council directed Staff to put the City-wide Garbage contract out for new proposals. The attached Request for Proposals ("RFP") asks Haulers to make proposals to the City which follow the same general specification as the current services provided. This memo outlines some of the highlights and new features contained in this RFP. Timing Our current contract ends June 30. The new contract would begin service July 1.The Council would award a new contract in April to give a new Hauler time to prepare to serve approximately 1300 City accounts. Who Is Served? Under the existing and proposed contracts,the Hauler must provide garbage services to single family homes and townhomes up to the size of a four-plex. Apartment buildings and business are responsible for individually contracting with a Hauler for garbage services. What Services Provided? The proposal covers garbage and recycling,with an option for residents to have yard waste removal. Garbage Cans Under the existing and proposed contracts, the City owns the garbage and recycling containers. Since the City owns the containers, this does not present an economic barrier to entry for another Hauler to bid for the waste removal services. Billing The RFP proposes two options for billing: one option where the Hauler bills the residents, the other where the City bills the residents. In both cases, the City collects overdue invoices from delinquent accounts by assessing the resident. The advantage of having the City bill the residents is that we already bill for utilities. Adding bills for garbage to the utility bills would be a small incremental cost that could be passed on to the residents in the form of a smaller bill for garbage services. 20