2018-02-14 CC Packet - Laserfiche WebLink

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Background The City of Centerville (hereinafter referred to as the City) wishes to continue organized residential collection services within the City. Any qualified entity (hereinafter referred to as Contractor) who may wish to enter into a contractual agreement to provide comprehensive municipal solid waste collection services shall provide proof of qualifications to perform the services defined to include at a minimum: garbage, refuse, yard waste, and recyclable collection, transport, and disposal (processing) for all single, duplex, triplex, and other multi-unit dwellings, and townhomes within the City limits. Currently apartments and manufactured housing (mobile homes)parks are not included in the contract. The City of Centerville is an established community of approximately 4000 residents with an area of 1.5 square miles. Residential areas comprise approximately 80% of the City. Presently the City has a contract with a single waste hauler for the collection, transportation, and disposal of garbage, refuse, and recycling for all single family through four-unit dwellings. Service is currently provided to '1300+- households on a weekly basis. Over the next five years the City expects to add 15 households per year. The City Council wishes to obtain a high level of service for garbage, recycling, and yardwaste collection services. The information provided in Appendix A reflects contract language that will be the basis for the new agreement. The City's organized collection goals include the following: • Achieve a high level of citizen satisfaction. • Maximize efficiency in solid waste and recycling collection. • Maintain (at least)the same level of comprehensive residential collection service. • Maintain the current collection schedule. • Provide for reliable collection services at competitive and predictable costs. • Provide community education and outreach efforts to increase recycling and waste reduction rates and promote a healthy environment. The Quote Form (Appendix B) provided indicates the services currently being delivered under the existing contract. Feel free to elaborate on how you would propose to deliver the services if you deem that additional information would be helpful. Also feel free to detail additional services and costs if you believe they may be an option a City such,as Centerville would benefit from. ATTACHED APPENDICES: APPENDIX A: Contract Specifications APPENDIX B: Quote Forms APPENDIX C: Proof of Qualifications APPENDIX D:,,Reference Submission Form APPENDIX E:Tonnage History Requests for clarification: Requests for clarification of the specifications shall be submitted to the city not later than January 4, 2018. The questions together with the city's answers shall be submitted to all prospective respondents within five days. Proposal bond: Respondents to the RFP shall submit with their proposal, a cashiers check, letter of credit or cash deposit in the amount of$5000 payable to the City of Centerville, which shall be forfeited to the City, if they are selected by the City and do not execute a contract for the proposed services. Notwithstanding any other provisions of the RFP, this is not a formal competitive bidding process. The City reserves the right to reject any or all proposals,to waive any irregularity in a proposal, and to accept or reject any item or a comhination of items, when to do so would he to the advantage of the City or its taxpayers. It is further within the right of the City to reject proposals that do not contain all elements and information requested in this document. The City of Centerville shall not he liable for any losses incurred by any responders throughout this Centerville -Garbage RFP -Page 12 22