2020-01-08 CC Minutes - Approved

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City of Centerville Council Meeting Minutes January 8, 2020 Motion by Council Member Love, seconded by Council Member Montain to Approve the Consent Agenda Items 1-3, and 5 as presented. All in favor. Motion carried. Item #4 - Council Member Koski had concerns regarding the letter of credit reduction. City Administrator Statz stated that it is customary to reduce the letter of credit upon the installation of infrastructure and its acceptance by the City. He stated that staff felt that retaining $50,000 for the final layer of asphalt for the street, repairs of the street near the entrance and within the cul de sac and minor items could be covered by that amount. He reported that the majority of costs that remain are associated with the lakeshore and the winter season is the best time resolve these items. Item #6 - Council Member Koski asked the differences in the previous agreement comparative to the new agreement. Administrator Statz stated that the Parks & Recreation Committee felt that the Bald Eagle Water Ski Club was a good partner with the City and that no fee other than one (1) dollar should be charged. He stated that items were updated regarding the practice dock and jump along with staying away from manhole on the site. Item #7 – Council Member Koski was concerned about the costs associated with the upgrades to the existing irrigation system at LaMotte Park and requested clarification. Administrator Statz stated that previously the City received news that we were awarded a grant from the Metropolitan Council for $100,000 with a 25% City match. He stated that if the City expended at least a total of $133,333 the 25% would be $33,333 with the entire amount of $100,000 being granted. He commented that the estimated project amount was $192,000. Council Member Koski had concern regarding the proposed engineering fees associated with the project and Administrator Statz stated that they would be expended from the grant funding. Administrator Statz stated that the City could earn credits if the system is enlarged or the area encompassing the system was enlarged. These credits could be used toward the Downtown Street Project rather than funding raingardens and runoff options required by RCWD. Council Member Koski asked whether the City went out for bids on the project and Administrator Statz stated no as Stantec originally designed the irrigation system and they are familiar with the project. Council Member Koski stated that he would feel more comfortable if bids were obtained in the future. Council Member Montain stated that he felt that the proposal of $92,000 seemed high for the City’s expenditures associated with the project and he also had concerns regarding liability with placing City equipment on privately owned property to gain credits. Council Member Montain requested additional information on the breakdown of the grant amount and the 25% matching City funds. Administrator Statz stated that he would forward an email to the entire Council. Council Member Montain reminded Council that they are approving the grant agreement ($100,000) and the hiring of Stantec as the engineering provider for the project ($29,400). Council Member Love questioned whether the City could place equipment on private property. Administrator Statz stated that the equipment that would be placed on the Church property would be more traditional irrigation rather than a gun style. He also stated that an agreement would need to be entered into which would clarify indemnification. City Attorney Glaser stated that an agreement would need to be mutually acceptable and dependent upon the scope of the project relating to private property. Discussion ensued regarding the funding being expended from the Storm Water Funds, Legal and Staff time, utilizing land versus ponding for the downtown Page 3 of 7