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the time when our next year budget is prepared. As a work around, we use the prior year <br />ending fund balance and compare that to budgeted expenditures <br />since we do know both those numbers. <br />We have always calculated the amount based on including both expenditures and <br />transfers. Our policy however says to calculate based on expenditures only. Since we <br />have a significant amount of transfers out for equipment replacement and street <br />construction, this affects the level of funds available by over $100,000. <br />Policy Results <br />Policy % of Fund Balance Available Funds <br />(over 50%) <br /> <br />Current City Practice <br />60.8% $ 178,816 <br />(Including Transfers) <br /> <br />Current City Policy (Specific $ 292,569 <br />67.7% <br /> <br />Language) <br /> <br />State Auditor $ 308,749 <br />68.7% <br /> <br />City Hall Renovation Financing Plan <br />A rough budget of $300,000 (excluding Audio-Visual upgrades) has been established for <br />a limited scope renovation of City Hall. <br />An analysis of employee hours allocated to activities in the Water, Sewer, and Storm <br />Water funds shows that it would be appropriate, at a minimum, for 26% of the remodel <br />costs to be paid from these enterprise funds. Twenty six percent (26%) of the $300,000 <br />cost to remodel would equal $78,000 to come from enterprise funds: $33,000 from <br />Water, $33,000 from Sewer, and $12,000 from Storm Water. <br />Additionally, the water department occupies, wholly, a space representing about 10% of <br />the entire building (excluding the Fire Hall bay area). This space is for chemical feed, <br />metering, SCADA and other water-only functions. Therefore, an additional 10% <br />($30,000) contribution from the Water Fund is proposed. <br />The allocation of expenses to the utility funds shown above, is the minimum that would <br />be appropriate. There are other methodologies to determine appropriate contributions, <br />such as looking at the utility fund budgets as a percentage of the overall city budgets or <br />the division of auditing expenses, which are determined by the number of transactions <br />and interactions with staff. All of these methods result in larger contributions to the <br />project from the utility funds. <br /> <br />