2020-09-09 CC Minutes - Approved

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City of Centerville Council Meeting Minutes September 9, 2020 Mayor Love asked if there would be another Fire Steering meeting prior to the adoption of the budget. Administrator Statz stated that not before the Preliminary Budget needs adoption but the Budget yes. Administrator Statz stated that the Fire District budget has been adopted. Administrator Statz stated that the Preliminary Budget was acceptable for bringing back to Council for action at the next meeting. 2. CARES Act Funding Plan a. Funding Allocation Plan Review Administrator Statz stated that discussions will continue until mid-November on this item. He stated that the City has received $304,902 in CARES Act Funding to be spent/allocated for pertinent expenditures that qualify under the Act. He reviewed with the Council modifications to the previous Allocation Plan by stating that he removed $30,000 for business relief based upon duplication with Anoka County and it being under subscribed with an excess of funding remaining. He stated that the EDA is attempting to purchase year-long packages (advertisement, Blue Sign Program and CenterStage; newspaper ad/social media marketing component) prior to November 15, that he removed $30,000 requested by St. John’s Hospital and has a placeholder for Centennial School District, made a small adjustment to North Metro TV with no other adjustments. Administrator Statz stated that general expenditures to date are $15,000 and staff projects another $15,000 by November 15. He also stated that $25,000 for staff time (idle/quarantine time, things not normally completed but due to COVID/missed tasks) had already been incurred and that Staff projects another $25,000 by November 15. He stated that base bid for the remodeling of areas of congregation (front lobby), glass window, drinking fountain roughly $10,000 and proposes what other cities are doing to better separate staff and offices with walls, doors and improve ventilation while being “more COVID friendly”. He stated that additional discussions would take place with the next item on the agenda. Discussion ensued by Council Members that they felt the City should be cautious with the funding, that Staff prepared a well thought out plan, a potential for another round of funding but not counting on, important to think longer term and differently, concern for the School District and funding being enough, the necessity of tracking with the possibility for expenditures associated with retro-fitting Council Chambers for in-person meetings. Mr. Steve King, 1724 Sorel Street, appreciates Council’s comments. He questioned whether the City forwards accounting of the $304,902 allocation to someone who determines whether the expenditures are allowable. Administrator Statz stated that most questions will be addressed under the next agenda item. He stated that the City must be confident to defend expenditures if audited. He also stated all professional organizations are looking at this and providing education as to what is allowable, what is not and we are leaning on larger cities for what they are doing. Administrator Statz stated that he is very confident that we are following the regulations. He explained that what was discussed this evening was a plan with funding being spent by November 15, 2020. Mr. King stated he wants to be reassured that what the City is doing is right. City Administrator Statz stated that staff is very confident. Mayor Love stated that there are many consultants available for assistance. b. Approval of September Submittal Page 7 of 12