2020-09-23 WS & CC Minutes - Approved

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City of Centerville Council Meeting Minutes September 23, 2020 Motion by Council Member Koski, seconded by Council Member Wilharber to Adopt Res. #20-023 - Adopting the Preliminary General Fund Budget & Tax Levies for 2021 as Presented. A roll-call vote was taken. Mayor Love and Council Members Koski, Montain, & Wilharber voted in favor. Motion carried. 2. City Hall Renovation – Change Order #1 – Office Area COVID Improvements Administrator Statz stated that the presented Change Order #1 – Office Area COVID Improvements was discussed earlier in the work session. He stated that the contractor, Crawford Merz, who is completing the Council Chambers and Lobby areas of the City Hall renovation project had submitted costs associated with the addition of the office area. He stated that Staff has reviewed the costs and stated that the City would be foregoing most funding for reimbursement of staff time ”direct/soft costs” associated with COVID-19, (duties that need to be completed due to COVID-19 and not generally completed by staff: i.e., sanitizing of counters and doors, accounting and training for COVID-19 expenditures, etc.) He stated that Change Order #1 would utilize a large amount of the City’s portion of CARES Act Funding. He also stated that the renovation would make the City Hall more “COVID” friendly, safer and healthier for employees and the public providing separation. Administrator Statz shared the existing floor plan and a revised floor plan for Option #1 showing the removal of the current (2) back offices and relocating them, adding one (1) additional office, moving the kitchen and A/V room, adding an egress emergency door, and enlargement of the Administrator’s office to include a conference area which would cost $150,000. He reported that this is in addition to the lobby and Council renovation. Mayor Love stated that this was discussed earlier during the Work Session. Council Member Montain stated that because if involves CARES Act Funding he voiced that he was conservative on the spending of these funds, he felt that the project would be going forward, but was concerned if there was a split vote would it affect additional funding in the future. He stated that he was not against the project or CARES Act Funding. He also stated that the project was viable, well thought out, looked at thoroughly and done within a budget which he likes. Finance Director DeJong stated that it does not need to be a unanimous decision. Mayor Love thanked Council Member Montain for his thoughts, opposition and stated that they are valued. Council Member Wilharber felt that it was a well laid out plan with the emergency exit, moving of the A/V room, a good proposal and thanked staff for compiling the information. Mayor Love stated that he again is stating that the City is eligible to submit staff time for CARES Act Funds, he would prefer to have “hard costs” as these feel more realistic and with this project these are expenditures for real things that would be benefiting our City and the health of our staff. Motion by Council Member Wilharber, seconded by Council Member Koski to Approve City Hall Renovation – Change Order #1 – Office Area COVID Improvements as Submitted. Administrator Statz requested the inclusion of in an amount not to exceed $150,000. Council Member Wilharber and Council Member Koski Accepted the Friendly Amendment. A roll call vote was taken. Council Member Montain – Nay, Mayor Love, Council Member Koski & Council Member Wilharber in favor. Motion carried 3/1. 3. LaMotte Park Irrigation System - Change Order #1 – Meter and Minor Modifications Page 6 of 10