2021-07-28 CC Packet - Laserfiche WebLink

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City of Centerville Council Meeting Minutes April 14, 2021 IX. NEW BUSINESS 1. Administrator Statz explained that every seven (7) years the City has to renew its MS4 permit which allows operation of a stormwater system through the Minnesota Pollution Control Agency. He stated that what was a 6-page application the last time it was completed, is now over 30 pages long. He stated that given the current workload among City staff, he has determined that he cannot handle this task within the deadline and has asked Stantec to give the City a proposal for completing the work. He noted that their proposal is in two parts that includes the MS4 permit application but also the whole new requirement for the TMDL studies. Council Member King stated that this has been going on for years and includes more paperwork and more money. He expressed his frustration that there has not been affirmation for how much the City has done by itself and in partnership with RCWD and the MPCA. He stated that he feels like the City is spending a lot of money it there is a lot of redundancy. Administrator Statz stated that he agreed that it is difficult not to be get cynical and reminded the Council that this is not being pushed by RCWD, but the PCA. He stated that he has been meeting with RCWD regarding the redundancy and believes they are close to having something to bring to the Council that will be at least a baby step towards eliminating some of the redundancy, which will be a positive. Council Member Koski stated that he shares some of the same frustration as Council Member King. He stated that he agrees with the concept because he does feel there is too much going into the lakes. He suggested that the City may be able to do some sort of public service campaign to educate people on things like using a different kind of fertilizer. He asked if this snuck up on the City and noted that he feels as though the City is a bit under the gun for this application. Administrator Statz agreed that it snuck up on the City a bit. He stated that usually for this type of thing the City would get it 6-8 months in advance of the deadline, which was not the case this time. He stated that he had been under the impression that he could tackle it himself and then things snowballed and got out of hand quickly, so he is raising the white flag. Council Member Koski stated that he would like to have more discussion on this going forward when there are proposals like this that involve this kind of money. He stated that he would like to see RFPs put out and see if there is a more competitively priced option. Council Member Lakso stated that she appreciates that Administrator Statz is asking for this assistance because he has a dual role as engineer and administrator. She asked about item #5 in the tasks to potentially be completed by the City. She noted that she thought the goal of this was finish. She stated that she thinks it should be all or nothing and Administrator Statz should not try to do more work when he is asking for help. She stated that she understands that there would be a small cost savings, but would like to see eed up for other duties. Administrator Statz thanked Council Member Lakso for her comments but noted that if he does Page 7 of 11