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RECORDING SECRETARY SERVICE AGREEMENT <br /> <br /> THIS AGREEMENT is made between TIMESAVER OFF SITE SECRETARIAL, INC. <br />(ÐTOSSÑ) and the CITY OF CENTERVILLE, (Ð Centerville Ñ). <br /> Centerville wishes to retain the services of TOSS to act as recording secretary for all regular <br />Economic Development Authority and Planning & Zoning Commission meetings during the term <br />of this Agreement, and such special meetings as Centerville shall request of TOSS from time to <br />time. <br /> IT IS THEREFORE AGREED AS FOLLOWS: <br />1. Recording Secretary. TOSS shall provide a competent, experienced and professional <br />recording secretary to transcribe and submit minutes of all Centerville Economic <br />Development Authority and Planning & Zoning Commission meetings and, as requested <br />of TOSS by Centerville from time to time, special meetings of its Subcommittees. Minutes <br />of each meeting shall be prepared and submitted via e-mail to such officer as the City Clerk <br />may designate from time to time within ten (10) business days after each meeting webcast <br />is posted. <br /> <br />2. Equipment. Centerville shall provide for each meeting at the meeting site all equipment <br />required to record the meeting. TOSS shall provide all equipment and materials necessary <br />to transcribe and prepare the minutes. <br /> <br />3. TOSS Charges. TOSS shall be paid for its services as recording secretary for each meeting <br />with a one (1) hour minimum, the highest rate prevailing, as follows: <br /> <br /> a. Base Rate: One Hundred Fifty-Four and 00/100 dollars ($154.00) for any meeting <br />up to one (1) hour (billable time) plus Thirty-Six and 50/100 dollars ($36.50) for <br />each thirty (30) minutes following the first one (1) hour; or <br /> <br /> b. Unit Rate: Fifty and 25/00 dollars ($50.25) for the first hour of meeting time and <br />Thirty-Three and 50/100 dollars ($33.50) for every hour after the first hour plus <br />Fifteen and 25/100 dollars ($15.25) for each page of draft minutes for submission <br />to the City of Centerville for their preparation of final minutes. <br /> <br />4. Billing. When TOSS submits the minutes of each meeting, TOSS shall bill Centerville on <br />TOSS' standard invoice form, which itemizes length of meeting and the number of pages <br />of draft minutes prepared by TOSS of each meeting. Centerville agrees that it will submit <br />each TOSS invoice with the next bill list or other applicable expense authorization list to <br />be considered by the Centerville City Council or the authorizing official of the Council. <br /> <br />5. Term. This Agreement shall become effective on January 1, 2022, and shall continue in <br />force until December 31, 2022. Either party may cancel this Service Agreement with or <br />without cause upon thirty (30) days written notice; otherwise, the Agreement shall remain <br />in force. <br /> <br />6. Delegation. TOSS may, from time to time, appoint one or more persons and delegate its <br />duties as recording secretary hereunder to its employees. TOSS warrants that any delegates <br />will meet the minimum standards outlined in Section 1 of this Agreement. <br /> <br />