2021-08-25 WS, CC & Closed Exec. Session Meeting Minutes - Approved

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City of Centerville Council Work Session, City Council & Closed Exec. Meeting Minutes August 25, 2021 Description was different regarding reporting. She stated that the job description mentions web site content/management and major projects. She felt that a Master’s Degree should be desirable for the position and a minimum of one (1) year or more experience. Administrator Statz stated that he did not include years as the individual could be directly out of college. Council Member Lakso stated that she was excited for the new position and felt that it would allow Administrator Statz an opportunity to be relieved of evening meetings and other duties. Council Member Koski felt that the job description was broad, was unsure how to find an individual to complete all duties and responsibilities and training of an individual directly out of college. Administrator Statz stated that the duties and responsibilities were left broad as if the individual has experience in areas and are lacking in others that will be taking into consideration for duties and responsibilities. He explained that his duties and the Clerk’s duties overlap in many areas but he would like to fill the gap for a full circle. Council Member Koski stated that he felt that clear definitions regarding the job duties/responsibilities should be adhered to so there is no confusion in the future. Council Member Mosher felt that the position was pretty well defined but did not feel a Master’s degree was required and that a Bachelor’s degree would be at best. He stated that he liked the idea that an intern would report to the position. Council Member Lakso stated that there is a discrepancy between the Request for Action and the job description with reporting. Council Member King remarked about Council Member Koski’s “broad” statement. Administrator Statz stated that it was stated that way as a salary range with a Bachelor’s degree or someone with “x” amount of years of experience. He stated that he researched the City’s pay scale, considered reporting and felt that the position was two (2) steps above the City Clerk’s position and below the Finance Director’s position for pay grade. Administrator Statz stated that if the individual had no experience and directly out of college the City Clerk with 22 years of business continuity, to keep the City running. He explained that over time it was anticipated that the position/individual would grow and he kept it broad. He noted that the beginning wage was lower than that of the current City Clerk position but would eventually pass that on the pay scale. He stated that salary negotiations would depend on experience and where fit into the pay scale. Council Member King stated that he would prefer the hiring of an individual that has experience rather than directly out of college so that the City could receive a bigger bang for its buck. He also stated that you would not have someone directly out of college before a Committee/Commission with no experience. Discussion ensued regarding experience, realism, parallel position/Township Clerk, years of experience, pay scale, potential for a Jr. Assistant/Sr. Assistant City Administrator similar to that of the Senior Account Clerk and Finance Director, increasing pay if applicants do not apply and whether a common pay grade or two (2) above the City Clerk position. Council Member King asked about funding the position. Administrator Statz stated that the part- time Receptionist position has been vacant for several months, that there were contingencies in the budget and consulting funds available as those expenditures have remained low. He stated that Council has budgeted $20,000 for consultants and no used. Administrator Statz reassured Council Member King that there was funding budgeted and remaining that would be utilized for the Page 2 of 9