2021-08-25 WS, CC & Closed Exec. Session Meeting Minutes - Approved

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City of Centerville Council Work Session, City Council & Closed Exec. Meeting Minutes August 25, 2021 position. Administrator Statz also stated that it was at Council’s discretion and that he was saving the City money by completing Engineering tasks. Mayor Love stated that he would not be surprised if a candidate was straight out of college with good skills. He asked when the hiring would occur. Administrator Statz stated as soon as possible and on board by January, 2022. Mayor Love asked who would be interviewed. Administrator Statz stated that he preferred a full-time position but if a part-time individual with years of experience was interested, he would consider. He stated that he desired to leave job description broad, see candidates’ qualifications, passions, and potential. Mayor Love felt that the position would provide an opportunity to make Centerville better. 2. 2022 General Fund Budget Administrator Statz stated that he believe this was the third workshop, the memorandum provided has been refined and a line by line budget was in the packet for review. Finance Director DeJong stated that staff continues to make adjustments, anticipates a 3% increase and believes that this is lower than neighboring communities and communities similar in size. Council Member King asked about changes from the last discussion and Finance Director DeJong stated that if there were adjustments that they were less than a couple thousand. City Administrator Statz stated that there was little change and that they were contained in the summary table. Council Member King questioned the process of allocation of expenditures and the processes. Administrator Statz stated that funding is received from many avenues and expenditures are expended from many different accounts or percentages applied to accounts (sewer/water, franchise fees, etc.). Council Member Mosher asked about recycling revenue/expenditures. Administrator Statz stated that funding is applied for at the beginning of the year and expenditures/programs are made throughout the year. Attempts are made to expend only funds that are obtained from the County to offer programs/events. Council Member Koski remarked that the format of the information was easy to understand. He asked about the addition of a Public Works staff member and budgeting $20,000 and why the position was not added. Administrator Statz stated that approximately three (3) year ago it was determined that the position was not needed with hiring consultants for additional duties. Council Member Koski asked what happened to the funding and Administrator Statz explained that it was in the General Fund. Finance Director DeJong stated that any surplus in funding remains in the general fund. Discussion ensued regarding COVID funding, the City Hall remodel, some expenditures not making previous funding, funding from General Fund excesses, Engineering savings and whether that has been experienced, additional staffing to allow for more Engineering savings, etc. Additional discussion included switching fire administration, City truck replacement schedule, CIP, State Fire Aid and that being a direct pass through to the Fire District and reserves being larger than most other cities at a 50-60%. Page 3 of 9