2022-10-12 CC Packet - Laserfiche WebLink

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Discussion ensued regarding the structure/versus just a garden, the three previous encroachment agreements that were approved for use in drainage/utility easements, Mr. Grawe's request for the raised garden to remain were installed due to the fact that if it were moved back, the amount of sunlight that it would receive would be decreased due to the proximity to the garage, the two utilities that are within the road right-of-way servicing his own home and if decreasing the size and moving outside of the drainage/utility easement there would be no need for an encroachment agreement. Motion by Council Member Koski to not approve the landscape proiect as presented. Additional discussion ensued, and Administrator Statz suggested that the motion should contain denying the encroachment agreement based on the Engineers Findings. Council Member Koski withdrew his previous motion. Motion by Council Member Koski to Denying the Submitted Encroachment Agreement Based on the Engineer's Findings, seconded by Council Member Lakso. Additional discussion ensued regarding moving the raised garden back without a need for an encroachment agreement, gardens in the front yard, decreasing the size of the garden and moving it back out of the easement and right of way. All in favor - Mayor Love, Council Members Lakso, Koski and Mosher — Ave, Council Member King — Nay. Motion carried (4/1). 2. Res. #22-OXX Accepting Bid - 2022 Thin Overlay Program & City Hall Parking Lot Improvements Administrator Statz stated that Council reviewed the bids at their previous meeting and that they have two choices to either approve the bid with the understanding that it is approximately $100,000 over the estimate or rebid the project in early 2023. Additional research was requested by Council and Ms. Schlegel spoke with the contractor who stated that their bid was lower due to the close proximity of their plant to the City where as the other bidders were not as fortunate and found that finding sub -contractors was difficult for the timing of the project. She briefly reviewed the information contained in the packet. Administrator Statz stated that he would recommend awarding the bid, as estimates were very conservative regarding curb replacement, etc. Discussion ensued regarding processes if delaying the project and rebidding in the spring, ordering public hearings, completion of another feasibility study, associated expenditures, bidding figures being public information which could determine pricing in the future, importance of maintaining roadways, the condition of the parking lot, ability to rebid parking lot as a stand-alone project with the thin mill and overlay being a stand-alone project also, commencing some of the work in the parking lot this season leaving only asphalting for next spring in an attempt to decrease costs, the risks of pricing going up rather than down in the coming months, etc. Motion by Council Member Lakso, seconded by Council Member Koski to Adopt Res. #22- 024 — Accepting Bid — 2022 Thin Overlay Program & City Hall Parking Lot Improvements to Bituminous Roadways, Inc. as submitted. Page 6 of 10