2022-10-26 WS & CC Packet - Laserfiche WebLink

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Memorandum Date: October 20, 2022 To: Honorable Mayor and City Council Members From: Mark Statz, PE Î City Administrator/Engineer Subject: Vacant Committee and Commission Seat Interview Process Chapter 31 of the cityÓs code outlines the bylaws of the cityÓs Committees and Commissions. This chapter applies to the Planning and Zoning Commission and Parks and Recreation Committee. It does not apply to the Economic Development Authority (EDA), which has its own set of bylaws. Within chapter 31, are two subsections which detail who is eligible for appointment and how those appointments are made: (B) Eligibility. Any resident of the city is eligible to apply as a Committee Member. This individual is welcome to serve on one committee at a time. (C) Appointments. (1) Each member of the Committee will be appointed by the City Council via a letter of interest submitted to the City Administrator. This letter will be received by the City Administrator no later than November 1 of each year. This same action will take place if a vacancy should happen. On an annual basis, the City Administrator would ascertain those who desire to remain on the Committee. (2) Seven members shall be appointed to each City Committee. A formal process for the vetting of those interested in serving on a committee is not laid out in the city code, nor is it detailed in the EDAÓs bylaws. Neither the city or the EDA has a formal, written policy on how this process should work. The following has been our practice, when a committee has a vacancy: Post the vacancy on various outlets (website, social media, administrator reports, newsletters and the reader board) for a reasonable minimum period of time (usually 2 weeks). If there are no candidates at the end of the initial posting period, the posting is left open until a candidate(s) come forward. Have the remaining committee members, from the committee with the vacancy, conduct interviews of the candidate(s) during their next regular meeting.