2022-09-28 WS & CC Meeting Minutes - Approved

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City of Centerville City Council Work Session & Meeting Minutes September 28, 2022 Administrator Statz stated that the 2023 Preliminary General Fund Budget needed approval this evening with the Final Budget needing approval in December. He stated that if no decision was made this evening, last year’s budget would remain in effect. Finance Director DeJong reassured Council that what was presented in the packet for 2023 was reasonable and affordable with the tax levy increasing of $103,419 or 3.7% higher than 2022. He explained that the primary reason was the loss of Local Government Aid. He stated that the percentage would be felt differently to residents due to offsetting, new construction and improvements to existing buildings. He stated that the General Fund Budget would be $2,919,880 and the Tax Levy would be $2,608,872 for 2023. Motion by Council Member Koski, seconded by Council Member Mosher to Adopt Res. #22-026 – Approving the 2023 Preliminary General Fund Budget as Presented. All in favor. Motion carried. 2. Website and Mobile App Assistant City Administrator Lewis stated that the launch of the newly updates website would be October 4, 2022 with the Mobile App being slightly delayed by approximately two (2) weeks. She reviewed the presentation that was contained in Council’s packet. Jr. Council Member Peterson stated that he wished that his schedule allowed for contribution more but he likes what he has seen so far. Several members of Council felt that it was an improvement from the previous website and offered their gratitude to staff’s time and the vendor’s ability to deliver a product of not only visual improvement but functionality. Assistant City Administrator Lewis stated that re-working the site for optimum usability would continue as the process continues and staff updates accordingly. Assistant Lewis thanked Committee Members for their input and hard work getting to this stage of development. IX. NEW BUSINESS 1. Change Order #1 – 2022 Thin Overlay Program & City Hall Parking Lot Improvements Administrator Statz stated that there was not a problem with the project but that with the contractor on site and minimal associated expenditures he authorized the construction of a sidewalk between City Hall and the fire station, requested that the trail that was proposed for the Old Mill Estate project be completed as the City was being reimbursed by the developer for the relocation of said trail and marking turn lanes requested by Centerville Elementary on Progress Road and Centerville Road. Discussion ensued regarding completing while a viable contractor was on site versus putting each project out for bid, the delivery date of the City’s newly purchased Tool Cat, additional requests for relocation of the sidewalk and handrails and delay due to additional expenditures, funding, previous discussions regarding monument installation, sidewalk relocation, parking lot lighting and installation, ARPA Funding, OSHA grant funding in 2023, etc. Motion by Council Member Koski, seconded by Council Member Mosher to Approve Change Order #1 – 2022 Thin Overlay Project & City Hall Parking Lot Improvements as Presented. All Page 6 of 9