2022-09-28 WS & CC Meeting Minutes - Approved

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City of Centerville City Council Work Session & Meeting Minutes September 28, 2022 7. Artifact Loan Form 8. Materials Testing Contract 9. CLPD 2023 Budget 10. CFD 2023 Budget Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Consent Agenda Items #1-7. All in favor. Motion carried. Item #8 – Administrator Statz stated that staff attempted to secure three (3) proposals but only two (2) were received and that the selected contractor and staff had difficulty with contract language. Attorney Glaser reviewed the contact with the selected contractor and had concerns with language associated with a limitation of liability clause which he believes that the City’s exposure is limited and Braun has unlocked that limit with a normal contract and up to our insurance liability and give us a workmanship warranty different than the contract before you this evening. Administrator Statz stated that staff has recommended Braun Intertec for the 2022 Thin Overlay Project. He explained that even though Braun’s proposal was higher than the other bidder, they have an industry reputation and extensive experience in in this type of work. Attorney Glaser stated that Council could consider the contract allowing him to draft appropriate language limiting the city’s liability and providing a workmanship warrant from the contractor similarly to the way Council has authorized him to draft revisions to other contracts without them see it or the contract could come back to Council with the revisions at their next meet. He did state that Administrator Statz would desire the contract to be approved provisionally with the Attorney’s language as Bituminous Roadways anticipated starting paving the following day and that the contact was needed as soon as possible. Motion by Council Member Koski, seconded by Council Member Mosher to Approve the Materials Testing Contract with Braun Intertec Contingent upon the City Attorney’s Approval. All in favor. Motion carried. Item #9 & 10 – Administrator Statz stated that the budgets were not contained in the Council packets. He stated that the Joint Powers Agreements stated that each member city must adopt individually even though the Fire Steering and Governing Board have already approved. He reported that he felt that the Council should approve them prior to the City’s budget. He stated that the final budget numbers are within $1,000 of what has been discussed previously. He also reported that the Centennial Lakes Police budget being $3,110,855 with the City’s portion increasing $44,567 from the previous year and the Centennial Fire District budget being 705,309 with the City’s portion increasing $23,093 from the previous year. Motion by Council Member Koski, seconded by Council Member Mosher to Approve Items #9 & 10 as presented. All in favor. Motion carried. VIII. OLD BUSINESS 1. Res. #22-0XX – Approving the 2023 Preliminary General Fund Budget Page 5 of 9