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City of Centerville <br />Planning and Zoning Commission <br />August 16, 2022 <br /> <br />Open Meetings <br />Attorney Glasser gave a presentation on the Open Meeting Law & Remote Meetings. The <br />presentation emphasized the importance of conducting commission business in the open, so the <br />public can observe the process. Attorney Glasser reviewed appropriate guidelines for <br />communicating with other commissioners, explaining that doing so when a quorum is present <br />constitutes a public meeting; using personal electronic devices for city business, and texting during <br />meetings are also subject to public review. <br /> <br />Remote meetings <br />Attorney Glasser explained that remote meetings are ok, however he recommends limiting remote <br />attendance, due to public notice provisions associated with remote participation. If a <br />commissioner(s) wants to attend remotely and be part of the discussion and voting record then their <br />physical location needs to be included in the public notice and their physical location needs to <br />accessible to the public. If the remote participant(s) wants to monitor the meeting without <br />participating then it is best to view the meeting on North Metro TV. <br /> <br />2. Phil Carlson (City Planner) – Planning and Zoning 101 <br />City Planner Phil Carlson gave a presentation on the basics of planning & zoning. The presentation <br />included a historical overview on planning and zoning and review of key principles, such as findings <br />of fact, equal protection, etc. and how they relate to the law. Mr. Carlson also discussed the role of <br />the zoning ordinance, namely implementing the city’s comprehensive plan, and reviewed types and <br />uses (principal, accessory, permitted, conditional, interim, etc.), as well as the sources of zoning <br />authority. <br /> <br />Mr. Carlson explained the difference between legal non-conformities and illegal non-conformities; <br />he also discussed variances, reviewing criteria used when considering one, noting that <br />commissioners need to look at the uniqueness of situations, and consider asking if what is being <br />proposed is a reasonable use of the land. <br /> <br />Mr. Carlson also reviewed zoning amendments, re-zonings, planned unit developments (PUDs), <br />conditional use permits (CUP), and interim ordinances/moratoriums. <br /> <br />Mr. Carlson also discussed public records and findings, pointing out that every time the P&Z <br />reviews an application, holds a hearing or makes a recommendation, they are creating a public <br />record of the decision. Mr. Carlson wrapped up his presentation with a discussion about official <br />roles and responsibilities of staff (support), Planning & Zoning Commission (Advisory), and City <br />Council (decision making authority). <br /> <br />VI. OLD BUSINESS <br />1. None <br /> <br />Motion by Commissioner Kuiper, seconded by Commissioner Twohy to recommend adoption <br />of the attached ordinance related to Residential Outside Storage to City Council. All in favor. <br />Motion carried. <br /> <br />VII. NEW BUSINESS <br />No Parking Areas – Ordinance Review <br />Page 2 of 3 <br /> <br />