2024-01-03 P & R Packet - Laserfiche WebLink

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City of Centerville Park & Recreaon Meeng Minutes August 2, 2023 V. UNFINISHED BUSINESS 1. 2023 Volunteer Appreciation Day There have been several discussions regarding the importance of recruiting and other ways of recognizing those volunteers who are so important in allowing the P & R Committee to plan & hold the various events throughout the year. Some of these include: a. An article & photo of the volunteers at the conclusion of each P & R event included in the local newspaper, City newsletter and/or City AdministratorÓs bi-monthly newsletter, with information included prior to the event about the event & volunteer opportunities. b. Taking out an ad in the local newspaper with the above listed information included. c. Providing a Certificate of Appreciation and/or a Thank You Note. d. Providing small tokens of appreciation as previously were given the two previous years. e. Resuming a ÐVolunteer of the YearÑ with a recognition plaque to be placed in the vestibule of the city offices as had been done in previous years. Parameters would need to be set i.e. P & R events only (acknowledge one volunteer from each P & R event), tracking of the number of hours accumulated volunteering, selection process (nominations, etc.?), f. Volunteers could sign up through a bar code option, QR, but committee members would need to keep track of their activities and the amount of time donated. g. A comprehensive list of volunteers, and their activities, would need to be maintained (through google.dot or other sites). h. To focus on the volunteerism of youth in the community, both individually and as groups. There was also discussion about if P & R should combine their recognition of volunteers along with any Lions Club event and/or any city sponsored events. Committee Member Errickson-Grahek will work on compiling lists from the Marketplace events and Music in the Park, with Committee Member PetersonÓs assistance, and compile a format that would work with other events. The initial information regarding a live Volunteer Appreciation Day has been discussed previously regarding the scheduling of this event, best time of year, keeping it an annual event, every other year or do something entirely different. There was no decision made as to whether to have a Volunteer Appreciation Day this year as having been held in 2021 & 2022. 2. Purchase of replacement audio equipment & MITP Î STATUS th An email was received on July 26, and forwarded to Committee Member Peterson, that the EMI nd Audio Order which was placed on May 2 is now awaiting pick up. The new mixer is smaller & easier to handle plus a sturdy storage/carrying case was included. The current equipment has been stored in a temperature-controlled environment as this new equipment should be as well. It was suggested that at least 2 committee members be trained on the new equipment. Also, two sets of speakers have been ordered for a total of 4 new speakers. Page 2 of 6