2024-02-28 CC Packet - Laserfiche WebLink

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September 2021 Work Session discussion o Same Proposal as August October 13, 2021 City Council Meeting o Same Proposal as July and August, but with updated net cost estimate of $20k after more careful consideration of benefit costs. o City Council Authorizes advertising for the position December 2021 City Council Meeting o 2022 Budget is Approved with Additional $60k in net new wagesand benefits $20k less in contingency $20k less in professional services For a net of $20k additional cost to budget January 2022 o Hire is made within the approved salary range December 2022 o 2023 Budget is set with no additional contingencies, professional services December 2023 o 2024 Budget is set with no additional contingencies, professional services The purpose of this detailed history is to refresh everyone’s memory of how this position was funded and to demonstrate that we have not back peddled out of those cost offsets. While none of the background information indicates an intent to lower overtime, through this hire, staff still wished to explore the topic, given council’s concerns. Therefore, at a work session on September 27, 2023, staff presented the following information on overtime usage by city staff: Overtime Summary Hours of OT 2021 2022 2023* Public Works 226 254 133 City Hall 197 235 44 Total 423 489 177 Cost of OT 2021 2022 2023* Public Works $10,066 $11,228 $6,476 City Hall $10,256 $13,274 $2,507 Total $20,322 $24,502 $8,983 * Projected at year end Note: For 2023 Total Regular Staff Hours = 17,340 Note: For 2023 177 hours = 1.0% of total hours Since then, no formal action has been taken to modify the staff’s work plan to reduce or eliminate overtime. In my role as the chief executive of the city staff and an advisor to the City Council, I believe the amount of overtime being utilized is well within industry norms and represents a healthy use of resources. To be certain that this view and recommendation is in line with the philosophy and wishes of the City Council, I am seeking further clarification on the overtime policy, moving forward.