2024-04-10 CC Packet - Rev. 1 - Laserfiche WebLink

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APPENDIX B WORKING REMOTELY GUIDELINES This policy governs the practice of working remotely from locations other than a city facility. Including an employee’s home. Remote work should not adversely affect other operational needs of the city. It is voluntary for the employee and at the sole discretion of management. General Guidelines Remote work as defined for this policy includes: Working all scheduled hours off-site, or Working some scheduled hours off-site and some on city premises. Regardless of location, a remote worker remains responsible for all job duties, responsibilities and obligations associated with their position, even if such duties require the employee to come into a city facility while performing work remotely. Employees and supervisors should seek to find solutions to maximize benefit to the city and to the employee. All City employees who meet the eligibility criteria will be considered for remote work on a case- by-case basis, where creative work arrangements have and meet the criteria and guidelines set forth below. Remote schedules may need to change to accommodate the needs of the city or when employee job duties change. When making the decision to approve remote work, supervisors and the City Administrator will consider the following guidelines: The remote work arrangement must be set in advance and approved by the supervisor and the City Administrator. Remote work requires the same focus on job duties as if the employee were in the office; constant interruptions from household members, pets or other distractions may disqualify an employee from remote work. There must be adequate department coverage during all standard hours. There must be no adverse impact on internal or external customers. There must be no known safety issues associated with working remotely. There must not be any known security issues with technology or otherwise, in order to protect nonpublic government data. Employees working under a Performance Improvement Plan are not eligible for remote work. Internal and external customers must be given directions on whom to contact in the employee’s absence if the employee is not available during all business hours. The schedule must not result in additional overtime for the employee or co-workers unless approved by the Supervisor or the City Administrator. The employee will receive no more than eight hours of holiday pay for each city holiday. The employee \[will/will not\] be allowed to work outside the State of Minnesota. The supervisor or City Administrator may end the remote work arrangement at any time. Page 50 of 60