Res. #24-006 - Adopting a Revised Personnel Policy

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* Maximum carryover for all employees will follow the IUOE bargaining agreement. Accrual While Using: Full-time employees using earned PTO/ESST shall be considered to be working for the purpose of accumulating additional PTO/ESST. Accrual for Part-time, Seasonal, and Temporary Employees: The accrual rate for part-time/seasonal/temporary employees will accrual PTO/ESST at a rate of .0333 per hour or 1 hour per 30 hours worked- PTO/ESST will be paid at the same hourly rate an employee earns when they are working and at least minimum wage. Paid PTO/ESST hours will not count as hours worked for the purposes of any overtime calculation. 8.3 Requirements Except where not required by state law, time off using PTO/ESST must be requested with as much advance notice as possible. A request for time off must be entered on the city time off calendar which is provided in Outlook. The employee will need authorization from the employee's Supervisor or City Administrator to receive approval for the time off. Employees are not allowed to borrow against PTO/ESST that has not been accrued unless prior supervisor approval is obtained. Once an employee has exhausted these benefits, the employee may be allowed to take unpaid leave at the City's discretion. 8.4 ADMINISTRATION OF PERSONAL TIME OFF To administer the PTO/ESST program fairly, the following policies and guidelines have been established: • Employees should submit a Time Off Request to their supervisors indicating requested dates for time off and the type of Personal Time Off that is being requested. This request should also be used related to time off for jury duty and/or bereavement. • Supervisors have the discretion to approve or deny PTO/ESST requests based on operational needs. Exceptions to this would include approved state and federal leaves of absences and paid sick and safe time provided under a mandatory sick and safe time leave law. • The Employee requesting the PTO/ESST shall enter their absence on the staff - wide PTO/ESST calendar so that all staff may be able to see who is working and who is not on a particular day. • An authorized City holiday which falls on a normal business day during an employee's PTO/ESST is not counted as a day of PTO/ESST. • Choice of PTO/ESST dates, if there is a conflict, is determined by length of service with the city. Exceptions to this would include approved state and federal leaves of absences and paid sick and safe time provided under a mandatory sick and safe time leave law. Page 17 of 60