Res. #24-006 - Adopting a Revised Personnel Policy

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• Use of PTO/ESST during Short -Term Disability Leave: Eligible Employees may use PTO/ESST to offset lost income during a leave covered by the City's Short - Term Disability. The use of PTO/ESST may not result in a net gain of income when added to Short -Term Disability payments. The terms of PTO/ESST accrual and use for this situation shall, otherwise, follow that use during a Workers' Compensation leave. • Coordination of PTO/ESST Leave with Family and Medical Leave: In order to allow coordination of PTO/ESST leave with Family and Medical Leave, employees seeking to take PTO/ESST may be required to provide enough information about the purpose of the leave to allow a determination of whether the leave will also qualify for Family and Medical Leave. • Workers' Compensation: Employees are covered by workers' compensation laws and regulations of the State. In the event an Employee is disabled and is entitled to workers' compensation, the Employee will keep any workers' compensation payments received and will be eligible to receive a bi-weekly paycheck equal to 40% the Employee's regular pay through the use of personal leave benefits. In addition, the Employee will be entitled to insurance benefits during a workers' compensation leave for a maximum term of six months. Employees receiving such workers' compensation will be considered working for the purpose of accumulating additional personal leave benefits up to a maximum term of six months. • An employee may not take pay instead of PTO/ESST time, except upon termination of employment in good standing and pursuant to the terms of this policy. • PTO/ESST may be used in 15-minute increments which is the lowest increment used in the payroll system. Use of PTO/ESST Leave during a Holiday: PTO/ESST cannot be used on Holidays if an employee qualifies for holiday pay. Holidays occurring during an Employee's PTO/ESST leave will be considered a holiday and the Employee will not be charged for PTO/ESST on that day. Waiver of PTO/ESST Leave Prohibited: No Employee is permitted to waive personal leave for the purpose of receiving double compensation. Unused PTO/ESST Leave Pay: Any unused Personal Time Off/Earned Sick and Safe leave may be paid out at termination, subject to the following rules and regulations: A) The Employee must be in good standing and give proper notice of termination in the case of resignation. B) Qualifying Employees shall receive pay for all their unused PTO/ESST accumulated at the time of termination. C) For employees who qualify, unused PTO/ESST at termination shall be paid out into an Employee's Health Care Savings Plan. See Appendix A for details. Page 18 of 60