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(b) Notice may be in writing personally delivered to Committee members or may be in the <br />form of personal telephone communication. Notice must include the date, time, place <br />and purpose of the meeting. Where practical, the Administrator shall make an effort to <br />contact news-gathering organizations that have filed a request to receive notice of special <br />meetings. <br /> <br />(G) Public notice and open meeting. <br /> <br />(1) Public notice. The Administrator must post written notice of the date, time, place and purpose of <br />the meeting on the City Hall bulletin board. Notice of meetings must be posted at least three <br />days before the date of the meeting. <br /> <br />(a) When the performance of an act is ordered within a fixed period of time, the time is <br />computed as excluding the first day and including the last day of the prescribed or fixed <br />time period, unless the last day falls on a Saturday, Sunday or legal holiday. For <br />example, if a meeting is scheduled for a Thursday, notice has to be given on Monday to <br />meet the three-day notice provision. In this scenario, Tuesday is day one, Wednesday is <br />day two and Thursday is day three. Monday is not included in the time computation. <br />Similarly, if a special meeting is planned for Monday, notice must be given on Friday; <br />Saturday and Sunday are included in the time computation since they are not the last day <br />of the fixed period. <br /> <br />(b) If the Committee meets where a quorum is in attendance, the city must make public <br />notice. <br /> <br />(2) Open meeting law. Under the Minnesota Open Meeting Law, all city committee meetings must <br />be open to the public. <br /> <br />(a) The open meeting law serves three vital purposes: <br /> <br />1. To prohibit actions from being taken at a secret meeting where the interested <br />public cannot be fully informed of the decisions of public bodies or detect <br />improper influences; <br /> <br />2. To ensure the publicÓs right to be informed; and <br /> <br />3. To give the public an opportunity to present its views. <br /> <br />(b) The law prohibits the use of telephone conversations, e-mail or letters in a decision- <br />making process among a quorum of members designed to avoid an open meeting. <br /> <br />(c) Any person who intentionally violates the open meeting law is subject to personal <br />liability in the form of a civil penalty. The public body may not pay the penalty. <br /> <br />17 ΋tğŭĻ <br /> <br />