2025-01-08 CC Packet - Laserfiche WebLink

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Often, it is appropriate for a temporary pay rate increase for whomever is appointed to be applied while in the role of Acting Administrator. The city attorney should be consulted regarding the potential need to move this to a salaried position. The League of Minnesota Cities has a stable of former administrators who are ready to step in on a temporary basis to Fill the role of Administrator if the city wants a more senior person at the helm. An rate of around $100/hr would be typical for this arrangement. In the absence of a City Administrator or Interim Administrator, the City Clerk would be authorized to sign various documents, contracts and the like. It will be important to name an Interim City Administrator even before the departure of Mr. Statz, so that communications, and other issues can begin to be directed to that person. Initiating a Search for the City Administrator Position There are a few different approaches to hiring a City Administrator. Options include: • Having city staff prepare hiring materials and publish the opening on various platforms. • Having the personnel committee lead the effort, with city staff support. • Hiring a professional search firm. Staff -led Process With this method, staff would prepare a draft position description, including salary range, benefits and other details for approval by the City Council. Staff would also outline the process related to evaluation of the applications, interviewing and other logistical issues for the Council's approval. Finally, staff would arrange interviews and facilitate making an offer of employment. While this method may be the most cost effective, it may be complicated by one or more of the staff members wishing to be candidates for the position, themselves. Additionally, with the size of the city's staff, the absence of one person from the office staff will add significantly to the workload of the remaining 3.5 FTEs. Adding these tasks to that workload could prove taxing. Personnel Committee Utilizing the Personnel Committee to complete the search for the next administrator may be a way to keep costs down, while separating the process from city staff, a bit. The city attorney's office may be able to help with some of the administrative duties related to the search to ease the burden on current staff and to keep the process independent. Search Firm Professional Service Firms routinely conduct searches for executive level positions in both the private and public sectors. Attached to this report are two proposals from firms capable of performing the work. Detailed work plans and a scope of services are included. The fees for the firms are as follows: • David Drown & Associates o $24,000 — Full Service Fee • Express Professionals