2025-01-22 CC Packet - Laserfiche WebLink

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Generally, Cities can set their own rules to govern meetings. Typically, are loosely followed by City governments. is a manual of parliamentary procedure for organizations governed by voting body. In 1876, Henry Martyn Robert adapted the rules and practices of Congress to the needs of non-legislative bodies and s their 700-page Rules of Order. Here is a key features of the Rules. It is much more important that boards have good strategic dialogue, that everyone has input and say, that people get their concerns and questions addressed, and that the board makes good decisions. The important thing is to be efficient, fair, and strategic. Bear a few things in mind: Quorum: A board meeting must have a quorum in order to vote on any matter, even convening the meeting. A simple majority of board members be present when the meeting is called to order. Calling to Order and Adjourning: The chair calls the meeting to order at the set time when a quorum is present. No motion is necessary to convene the meeting; however, the chair typically calls for a motion to adjourn to close the meeting. A second is needed. The time is recorded in the minutes for both calling to order and adjourning. Non-Members at a Board Meeting: Non-members or ex-officio members of the board may participate in discussion or present reports at the discretion of the chair but may not make motions or vote. Types of Motions: 1.Main Motion 2.Subsidiary Motion: Change or affect how to handle a main motion (vote on this before main motion) 3.Privileged Motion: Urgent or important matter unrelated to pending business. 4.Incidental Motion: Questions procedure of other motions (must consider before the other motion) 5.Motion to Table: Kills a motion. 6.Motion to Postpone: Delays a vote (can reopen debate on the main motion) Every Motion Has 6 steps: 1.Motion is stated. Motions may be made by any voting member of the board other than the chair. 2.Motion is seconded by any voting member of the board. 3.Secretary ensures that the motion has been recorded properly in the minutes, along with the names of the board members making and seconding the motion. 4.Chair calls for discussion, questions, or comments on the motion. During this time discussion should stay focused on the motion that is on the table. a. can approve the making the motion if this 115