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Establishes and maintains effective methods of communication with City personnel and City <br />Council to effectively deliver City services. Participates in decisions relating to all matters <br />affecting City personnel. <br /> Organizes staff meetings and in developing overall policies and procedures for the City. <br />External Relationships with the Public <br /> Establishes a good working relationship with clear respectful communications with citizens, <br />businesses, commissions, consultants and political subdivisions. <br /> Provides for the representation of the City to external groups in ways which enhance the <br />image of Centerville and serve the best interest of the City. <br /> Assures open communication, encouraging residents and businesses to he heard by the <br />Council. <br /> Coordinates the preparation and releases of information for the public. Develops and <br />discusses public relations material with Staff and Council, as required. <br /> <br />Relationship with Council <br /> Ensures that the Council is provided with complete, objective and reliable information and <br />recommendations to establish sound public policy. <br /> Keeps the Council informed on pending state and/or federal legislation. <br /> Distributes written communications in a timely manner and prior to Council meetings. <br /> Attends all Council meeting or designates an alternate. <br />May be required to attend after-hour meetings of Council, Commissions, etc., as assigned or <br />needed. <br /> Administer various grants that the City has received from the state and federal governments. <br /> Perform periodic analysis of utility rates to assure the receipts adequately cover costs of the <br />utility and that financial stability of these funds are maintained. <br />Organizational Culture <br /> Develops and maintains processes for employee involvement through participative <br />management and open communication. <br />Develops and maintains, in collaboration with Department Heads, management processes <br />which encourage open interactive communication between Staff and the Council. <br /> Creates a working climate in which employees and encouraged to develop and achieve their <br />full potential. Demonstrates by personal example desired standards of conduct and work <br />performance. <br /> Performs responsibilities in a manner which promotes dedication by the entire Staff to <br />Council goals and objectives. <br /> <br />Administrative Responsibilities <br />Supervises all duties of the City Clerk, ensuring compliance with City Ordinance and all <br />other prescribed laws and regulations. <br /> Supervises the conduct of all local elections and performs or delegates associated duties in <br />accordance with County and State laws and regulations. <br />Develops and maintains understanding and awareness of federal, state, county and other <br />governmental programs which affect the City. Keeps the Council informed on these issues. <br />Ensures the maintenance, updating and organization of the City’s Meeting Minutes, <br />Ordinance Book, Code Book and Financial account books. <br />164 <br /> <br />