2025-01-22 WS & CC Meeting Minutes - (Approved)

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City of Centerville City Council Work Session & Meeting Minutes January 22, 2025 Administrator Statz stated that the city completed a project in 2022, and it had been a while. He stated that year previous, the city would seal coat and a new way to substitute a seal coat was an overlay. He stated that it has gone very well. Administrator Statz stated that seal coating would be completed every 5 years and at 1/3 of the cost versus spend completing an overlay every 15 years. He stated that it is felt that an overlay is a better product as some of the ruts are smoothed out in the roadway and he felt that the overlay block water from coming out of the roadway. Administrator Statz stated that he wanted to keep the program moving. He stated that Ms. Kellie Schellgel, Stantec, was available for questions this evening. He explained that staff had completed numerous similar projects with assessments associated with them and he recommended continuing that practice as he felt that if assessment where no larger charged for similar project there would be an unfairness. He stated that the current policy is to assess roughly 20% of the project. Council Member Mosher asked about the streets that would be included in the project. Ms. Schellgel introduced herself to council and stated that she was happy to take any questions. Ms. Schellgel named the streets that would be affected. Administrator Statz stated that more meetings will take place and there will be requirements that need to be met statutorily. Administrator Statz stated that in the past seal coating was not assessed. He also stated that many of the road that will be affected by the project were previously milled and overlaid in 2004 along with street reconstruction additional project that included the installation of a watermain so the individuals received assessments anywhere from $5,000-$20,000 but this will be the first mill and overlay for these same streets and the assessment is approximately $1,000 per each residence. Motion by Council Member Rios, seconded by Council Member Mosher to Adopt Res. #25-005 – Ordering Feasibility Report – 2025 Thin Mill & Overlay Project as presented. Council Member Kubat asked if the feasibility study included Stantec’s services. Administrator Statz stated that the next item covered that. All in favor. Motion carried. 4. Engineering Proposal – 2025 Thin Mill & Overlay Project Administrator Statz stated that the item was to enter into an agreement with Stantec and was an addendum to the ongoing services contract that is already in place with Stantec. He stated that the proposal as for the completion of the feasibility report, design, bidding phases of the project and as pointed out by Council Member Kubat an option for construction services. Administrator Statz stated that he would recommend the approval of the feasibility report, design and bidding portions of the proposal and wait on the construction services until staff’s ability is determined to take care of later in the summer as there has been a large amount of transition. He believed that staff had the talent to complete the construction services portion. Motion by Council Member Mosher, seconded by Council Member Kubat to Approve the Engineering Proposal as submitted except for Construction Services at this time. All in favor. Motion carried. X. COUNCIL/ADMINISTRATOR ANNOUNCEMETS Page 14 of 16