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<br />City Engineer Peterson questioned whether the City wanted to put every item under the <br />microscope as some items were under and some were over. <br /> <br />Council Member Travis commented it could cost the City a lot of money to fight the <br />InVOice. <br /> <br />Mayor Swedberg asked if the audit procedure was a legal procedure overseen by the City <br />Attorney. Ms. Moore-Sykes indicated the City would need to hire an accounting <br />consultant to investigate the matter. <br /> <br />Council Member Travis indicated that the $100 per cubic yards was valid when the quote <br />was for 120 yards but noted that the quantity had tripled and said he costs of getting the <br />materials could not have tripled. <br /> <br />Ms. Moore-Sykes asked if the City had been notified of the overage. City Engineer <br />Peterson indicated that there had been no indication until the invoice arrived. He then <br />explained that the contractor would not have known of the overage until it was measured. <br />He further explained that he and the contractor had made marks on the boards and <br />calculated the area times the depth to verify that the amounts were correct. <br /> <br />Council Member Broussard Vickers asked if the City could send a letter requesting that <br />the company justify the expenditure of$100.00 per yard. <br /> <br />City Engineer Peterson said the contractor had justified the amounts to him and had <br />indicated that the cost included hauling the material from the trucks to the pit and the <br />labor it took to push the sand and compact it. <br /> <br />Council Member Broussard Vickers indicated she felt the City should ask the contractor <br />for documentation supporting the $100.00 per yard price. City Engineer Peterson <br />indicated that he had been told by the contractor that the amount figured to be $100.69 <br />per yard. <br /> <br />Council Member Broussard Vickers clarified she is looking for justification beyond the <br />120 yards. <br /> <br />Council directed Ms. Moore-Sykes to send a letter to the contractor asking for <br />justification of the per yard pricing for yards beyond 120. <br /> <br />11. F.M. Frattalone Excavating (Update) <br /> <br />City Engineer Peterson indicated that Mr. Buechler had provided two borings that were <br />done in front of his five lots. <br /> <br />Council Member Broussard Vickers indicated that, until Mr. Buechler comes back asking <br />for a permit, there is no issue. <br /> <br />Page 15 of23 <br />