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<br />Mayor Swedberg indicated there was no discussion concerning the consultant but said in <br />previous discussions it was mentioned that a pro bono individual from certain police <br />agencies and the state police was being considered. <br /> <br />9. Reception for Ms. Kim Moore-Sykes (Update) <br /> <br />Mayor Swedberg indicated Council would like to introduce the new City Administrator <br />and asked Ms. Moore-Sykes to select a date for the reception and he will bring the cake <br />and punch. <br /> <br />10. Laurie LaMotte Park - Vinco Overages (Update) <br /> <br />City Engineer Peterson indicated that per Council Member Travis' request he discussed <br />the overage with Vinco who had agreed to discount the invoice by 36 cubic yards. He <br />then indicated they were not required to do so and said he feels it is a gesture of good will <br />on their part. <br /> <br />Council Member Travis indicated that puts that one item at $25,000 over budget. <br /> <br />City Engineer Peterson indicated that some items were lower than the price that was bid <br />and some items were higher. He then indicated that when the City bids by unit prices <br />some may be lower than others and this one was high. <br /> <br />Council Member Broussard Vickers clarified that out of the 286 cubic yard overage <br />Vinco was only willing to discount 36 cubic yards. City Engineer Peterson indicated the <br />actual measurement was 436 cubic yards and noted the City had paid for 150 cubic yards <br />and still owes Vinco for 250 cubic yards. <br /> <br />Mayor Swedberg noted the amount of yards was discounted by less than 10%. City <br />Engineer Peterson agreed but said Vinco was not required to do any discounting. <br /> <br />Council Member Broussard Vickers suggested keeping this incident in mind for the <br />future. <br /> <br />Mayor Swedberg asked how there ended up being such a difference in granular. Council <br />Member Travis commented that there was supposed to be 4 inches of clay on top of the <br />sand. <br /> <br />City Engineer Peterson indicated that the contractor had to remove more clay and, <br />therefore, had to put back more fill and build it up to allow for proper drainage. He then <br />commented it is fairly common to go over on aggregate base material but said not when <br />the price is $100 per yard. <br /> <br />Council Member Travis indicated the City has the right to audit them if it wants to fight <br />the invoice because the company would have to justify the costs. He further commented <br />that the City is a public entity and has the right to audit if it wants to. <br /> <br />Page 14 of23 <br />