Laserfiche WebLink
<br />EXECUTIVE SUMMARY <br /> <br />The City of Centerville is seeking to implement a Document Imaging and Retrieval System in order to <br />streamline document management. This proposed system would entail installing a document imaging <br />system, based on the award-winning LaserFiche@ document imaging software, on a dedicated imaging <br />server and existing PC's. This solution would interface completely with their network configuration. In <br />addition, the system will have the ability to be expanded once connected via wide area network to the <br />Public Works Department. <br /> <br />The goal is to have a scaleable turnkey solution in place that will allow for the scanning and distribution <br />of documents. These scanned documents would be indexed into a comprehensive imaging system that <br />would allow search and retrieval through keyword searches, index card information or content text. The <br />selected solution will have the ability to conduct searches on the specified criteria using either standard <br />search parameters or using Boolean searches, fuzzy logic or proximity searches to locate desired <br />documents. <br /> <br />Crabtree Companies, Inc. is proposing a system that will meet all of their stated needs. In addition, it will <br />provide a working environment that allows users to acclimate easily to the new computerized system. <br />The proposed LaserFiche system has the advantage of creating a simple, easy to learn user interface <br />combined with the power and efficiency of a robust database structure and full-text search capabilities. <br />To fully implement the proposed system, the following work plan will be developed to modify the <br />current environment <br /> <br />WORK PLAN <br /> <br />· Administrative and/or MIS Staff will be consulted to detennine whether any <br />modifications are necessary to the network routing structure. If necessary, additional <br />network segments or switching equipment will be used to protect against bandwidth <br />dilution from imaging system traffic. <br /> <br />. A dedicated imaging server will be added to the network. TIlls system could be <br />connected to a single subsystem and use existing network protocols and backbone. <br />Crabtree can provide this server or the customer may supply this server provided it <br />meets the specifications recommended by Crabtree. <br /> <br />· The imaging server will be configured for operation with the LaserFiche Server <br />Software. A document scanner will be attached to the imaging server and configured <br />for operation with the imaging system. LaserPiche Pull Client Software and Snapshot.will be installed on the imaging server. LaserPiche Retrieval Software will be provided <br />with an additional nine retrieval only licenses. <br /> <br />· The optional LaserPiche WebLink Software could be installed and configured to read <br />the LaserPiche database. WebLink allows private or public access to all or part of the <br />LaserPiche database using the Internet or a Corporate Intranet. This option is not <br />included in the Cost Summary section of this proposal. <br /> <br />THE CITY OF CENTERVILLE <br /> <br />LASERFICHE DOCUMENT IMAGING SYSTEM SOFTWARE <br /> <br />1 <br />