2001-05-23 CC - Laserfiche WebLink

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Import and Export Functions LaserFiche can import or export text files or raster image files in a variety of popular formats, including PCX; BMP; JPEG; TIFF Group IV, IIi and LZW; and uncompressed formats. LaserFiche also provides for transferring documents from one LaserFiche system to another by means of <1Jriefcase" files. Briefcase files contain the images, text, index fields and folder structure of a folder of LaserFiche documents and can be read into another LaserFiche system. Importing fax files, graphics or images created by another document imaging system requires no re- scanning. Text files, including those created by word processors and COLD applications, can easily be imported into LaserFiche. Full- Text Indexing If scanned images contain clearly laser printed or typewritten text, they can be indexed by every word in their content. Las erFiche' s ExperVision optical character recognition (OCR) module will create searchable ASCII text from the scanned images. Each word in the text is placed in a master word list with full-text indexing. It becomes less necessary to manually code documents that have clearly printed text, saving hours of data entry time. Traditional Index Fields In addition to full text indexing, LaserFiche allows up to 250 index fields templates, each of which can have up to 30 index fields. It supports ASCII (up to 254 characters), true date, integer and long integer data types. Users can retrieve documents that are not OCRed through a variety of ways, and can restrict the scope of searches to text and index fields or templates. Hierarchical Folder Browser LaserFiche has a hierarchical document folder browser that emulates WIndows File Manager's look-and- feel, and supports folders nested up to 650 levels deep, with up to 32,000 folders and/or documents in a folder. Folder and document names can have up to 31 characters, including letters, digits, spaces and punctuation marks. System administrators can design their electronic filing system to mirror the structure of any existing paper or microfilm filing systems, thereby shortening the learning curve. Document Retrieval LaserFiche has a powerful text and index integrated search function, capable of searching through millions of documents in only seconds. It supports both full-text and traditional field searches, which can be used either in combination or separately. Any of the standard <<wildcard" characters (*, ?, and []) can be used. The Boolean operators AND, OR, and NOT are also supported, as is a text proximity search and "fuzzy" search. Search results can be either printed or saved in a folder. Finally, the folder browser can also be used to retrieve documents. THE CITY OF CENTERVILLE LASERFICHE DOCUMENT IMAGING SYSTEM SOFTWARE 8