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<br />Memorandum <br /> <br />DATE: January 21,2000 <br /> <br />TO : Honorable Mayor and Council <br /> <br />FROM: Jim March <br /> <br />RE : Clerk/Treasurer Job Description <br />Account Clerk Job Description <br />Time Saver Minute Taking Proposal <br /> <br />............................................................................ <br /> <br />Included in your packet is a proposal from Time Saver Off Site Secretarial in regards to <br />having this firm prepare the minutes for City meetings. Also included with their proposal <br />are letters of reference and I included one sample of their minutes. <br /> <br />We are in the process of drafting job descriptions for the two previously discussed job <br />positions within the organization. These will be available for distribution prior to the <br />meeting. I am also working on a cost comparison for the proposed restructuring versus <br />replacing a full-time City Clerk. <br /> <br />If Council approves the presented job descriptions, I would internally post the <br />Clerk/Treasurer position for a period of three days. If there were more than one internal <br />candidate, I would recommend that we conduct an interview for the position. I would <br />anticipate advertising for the part-time Account Clerk next week Thursday. <br />