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March 2, 2000 DRAFT Mr. Robert Museus City Administrator City of Hugo 5524 upper 146th Street Nonh Hugo,~ SS03S-9367 Dear Bob: I receivcd the proposed Mutual Aid Agreement between Lino Lakes and Hugo for the provision of emergency public works assistance. Our Public Services Director Rick DeGardner reviewed it with 1m ~taff and they suggested several darifications. Although these items don't nece~sarlly need to appear in the agreement. we want to make sure the) are acknowledged. 1. It is our understanding that the agreement cover only water and sewer related serviCes. 2. It is our understanding that Mr. Petree will give our staff reasonable advance notice when he plans to take vacation. 3. Because Hugo's dispatching is done through WashingtOn County, it is our expectation that Mr. Petree would turn over his pager (0 our staff for use during hi!l absence. 4. Because the agreement would only cover water and sewer services, it is our expectation that for each coverage period Mr. Petree: would provide our staff with the name of someone who could be contacted for other public works calls. 5. In order for our staff to provide timely response. it is OUI expectation that Mr. Petree would provide for each coverage period an updated map of main and valve locations. ",-.. 6. Our public works employees are members of a bargaining unit. In the event they are called to assist Hugo during non.business hours, the charge to Hugo will reflect overtime and callback provisions of the union contract. If our interpretation and expectations are in line with yours, I will pUt this on the City Council agenda for consideration on March 13. Please give me a call at 651-982.240 to verify we are in agreement. Sincerely, Linda Waite Smith City Administrator