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<br />RESOLUTION NUMBER <br />ESTABLISHING <br />CREDIT CARD USE POLICY <br /> <br />WHEREAS, MN Statute 471.382, the City Council authorizes the use ofa credit card by <br />any City officer or employee otherwise authorized to make a purchase on behalf of the <br />City. <br /> <br />WHEREAS, vendor credit policies often make it impractical to open an account for <br />charge purchases especially for small or infrequent purchases, and <br /> <br />WHEREAS, the most cost-effective purchases can often be made from vendors that do <br />not provide open-account charges. <br /> <br />NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF <br />CENTER VILLE, MINNESOTA: <br /> <br />1. The use of a city credit card is hereby authorized. If a City officer or employee makes <br />or directs a purchase by credit card that is not authorized by this Policy, the officer or <br />employee is personally liable for the amount of the purchase. All purchases by credit card <br />must otherwise comply with all statutes, rules and policies applicable to City purchases. <br />The City Council shall approve the establishment of all credit card accounts. <br /> <br />2. Bills from credit card companies do not contain the detail necessary to satisfy the <br />requirement that claims presented to the City for payment must be in writing and <br />itemized. Therefore, invoices and receipts for all items charged must be retained. A list of <br />all credit card charges will be included with monthly expenditures for council review and <br />approval. (MNStatCh475) <br /> <br />3. Credit card use must comply with laws concerning borrowing. Credit cards will not be <br />used for carrying debt. The entire card balance shall be paid in full each month. <br /> <br />4. Employees authorized to use the City credit card(s) include the following positions: <br /> <br />Administrator, Finance Director and other employees when specifically authorized <br />by the Administrator for a specific purchase. <br /> <br />5. In addition, fuel credit card(s) shall also include the following employees or <br />volunteers who are members of: Public Works Department. Purchases shall be for vehicle <br />fuel, oil and other items related to the operation of the vehicles of that department only. <br /> <br />6. No employee will intentionally use a City credit card for personal purchases. Each <br />employee will sign the sales slip and indicate the vehicle and/or department that the <br />purchase applies to. <br /> <br />Credit Card Policy.doc <br /> <br />Page 1 of2 <br /> <br />.~~ <br />