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Parks & Recreation Meeting Minutes 06-26-03 Mondays and Wednesdays will be for 3-5 year aIds from 9:30 to 11 :30 a.m. and Tuesdays and Thursdays will be for 6-11 year aIds from 9:30 to 11:30 a.ill. The cost is $10 if registered before July 30, $15.00 if registered after July 30,2003. This price covers all four (4) sessions. There is no cost to the City of Centerville or the Parks & Recreation Committee, except to use the park and warming house. The YMCA will print and fold 1,300 flyers to go in the July utility billing. Ms. Stephan will check with the billing clerk to ensure these flyers can be added to the mailing. The flyers will be dropped off at City Hall before Wednesday, July 3, 2003. The registration will be handled by the YMCA, so city staff time is not required. There is a limit of approximately 45 children per session in order to keep the 1-15 ratio of adults to children, although the program will probably not get to this point this year. The minimum for each session will be 8 to 10 children to make sure there is a large enough group for the children to have fun. The YMCA will also advertise in the Quad Community Press. Ms. Stephan will get flyers to local businesses, provide information at City Hall, and advertise on the city sign, web site and cable channel. The committee discussed possible additions to the registration form such as a waiver regarding responsibility. Ms. Truninger will add this as well as a statement saying financial help is available if requested. The YMCA instructors have CPR, first aid training and background checks have been done before hiring. Ms. Julie Lindsay offered her help with the sessions if the amount registered exceeds 45 children. The committee discussed whether they wanted to reduce the cost to the residents by supplementing the program, but decided not to at this time. The committee thought next year when the program expands they will discuss supplementing the program by perhaps purchasing equipment, such as tables. The YMCA instructors present felt the warming house was more than adequate to meet their needs at this time. Motion was made by Committee Member SeeleY9 seconded by Committee Member LeBlanc to recommend to council to accept the program as presented by Ms. Lynn Truninger and allow the use of Laurie LaMotte Park and the facilities on the above mentioned dates and times. AU in Favor: Motion carried unanimously. Centerville Lions I Fete des Lacs Committee Member Peil reported it was not possible to have a CentcrvilIe Lions Member present at this meeting to discuss Fete des Lacs as they were having a meeting the same evening and are in the process of changing officers. The Lions postponed discussions on the warming house renovation until after the new officers begin their term. Committee Member Peil did add on behalf of Fete des Lacs that they are still in need of volunteers, especially for the Kids Carnival being held on Saturday, August 2nd from 12:00 to 3:00. Some of the Parks & Recreation Committee Members volunteered. v. CONSIDERATION OF MINUTES Motion was made by Committee lVlember LeBlanc9 seconded by Committee Member Seeley to approve the June 4, 2003 Parks and Recreation Committee ]\,feeting Minutes. AIl in Favor: Motion carried unanimously. 20f4