2007-04-04 P&R Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes March 7, 2007 supplied information on US Communities - Government Purchasing Alliance. Mr. Larson said we definitely can use this as an alternative to the State of Minnesota Cooperative Purchasing and registered Centerville. There is no cost to the City to register. Information on this program was included in the packet. Ms. Stephan will also contact Dan Wagner from DuraFun for a quote, we have information from him and price lists, but not a quote with installation and delivery included. Tracie McBride Memorial Park Renovations At this time the committee has received $2,375 in donations from local businesses and Eagle Brook Church. Ms. Stephan has filled out the appropriate form requesting funding from the Spring Lake Park Lions Charitable Gambling Funds and sent that back to the Lions. Dead Broke Saddle Club is also considering our request for Charitable Gambling Funds and it is on their agenda for March. The sub committee has not met at this time. Committee Member Merkel suggested this park could wait, but Ms. Stephan reminded the committee that this park has already been put on hold for years and the play structure and edging around it have become safety hazards and need to be removed. Committee Member Jakober asked how a subcommittee starts with such a project. Vice-Chairperson Amundsen suggested determining what equipment can be kept and reused and then selecting the equipment, within budget, for the new play structure.. Fall Zones then need to be calculated to determine how much border and shredded tire mulch will need to be used. The park needs to be laid out as to where the play structure would go and where a basketball court would go. The basketball court does not need to be a full size court. Council Member Lee offered to be involved with this sub-committee. Ms. Stephan will supply the subcommittee (Jakober, Harris and Mosher) with maps of the park. Pavilions at Laurie LaMotte Memorial Park & 1601 LaMotte Drive Committee Members have met for multiple work sessions, at City Hall, Laurie LaMotte Memorial Park and 1601 LaMotte Drive to work on park improvement plans. They have determined approximate locations and a size of the pavilions at both parks as 24' x 24' with a 28' x 28' concrete slab. This size pavilion will fit approximately 4-6 picnic tables within the pavilion. Committee Members Selander and Merkel have done research with various companies and received bids from Midwest Playscapes, Inc. and Flanagan Sales for a shelter manufactured by Poligon Park Architecture. There is currently $28,080 in the parks budget for improvements to Laurie LaMotte Memorial Park. The lead time on having these shelters installed can be 12-16 weeks with the shelter being installed by the end of July. The bids the committee has received are not quite equal comparisons and they would still like to determine if there is a price break if the City orders two shelters opposed to one. This information is not available at the time of this meeting, but could be by the March 14, 2007 Council meeting. Because of the lead time required the committee would like to make the motion at this meeting and supply the bids in the next few days. Motion was made by Chairperson Seeley, seconded by Committee Member Merkel to recommend to City Council the expenditure of funds not to exceed $70,000 ($35,000 per park) for shelters at both Laurie LaMotte Memorial Park and 1601 LaMotte Drive with the contract going to either Midwest Playscapes, Inc. or Flanagan Sales depending on the bid with lowest price and shortest lead time. AU in favor. Motion passed unanimously. 40f6