2006-06-07 P&R Packet - Laserfiche WebLink

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Parks & Recreation Committee Meeting Minutes April 5, 2006 VII. UPDATES Parks & Recreation Committee's Participation in Earth Day, April 22, 2006 Committee Member Seeley, Committee Member Merkel and Committee Member Amundsen have organized a park clean up with resident volunteers on Saturday, April 22, 2006. The committee will meet at 9:00 a.m. at Tracie McBride Memorial Park. Chairperson Peterson will put together some packets with bags, gloves and trash pickers for the volunteers and get them to Committee Member Seeley prior to April 22, 2006. Any City Council Members willing to participate please contact Committee Member Seeley or just arrive at Tracie McBride Memorial Park at the designated time. Laurie LaMotte Memorial Park Play Structure The committee has researched play structure equipment over the last months, requesting and receiving three (3) bids from EF Andersen - $44,479, GameTime - MinnesotalWisconsin Playground - $42,800, and Play World Systems - $40,450. The merits of each were discussed. The cost estimates were similar, but the equipment varied some. All included a drain system, wood fiber as fault material and recycled timbers used for borders. The recycled shredded material the committee has been interested in using is quite expensive through these companies, so it was not included in the estimates. The committee felt that GameTime had much more to offer in the way of equipment, with only expending a few thousand dollars more than the lowest bid. Installation is also included in the GameTime bid. Committee Member Seeley requested the committee look at the shredded recycled material for the fault zone one more time as she feels adamantly it is both more environmentally and economically feasible over time. Committee Member Seeley's estimate for an area somewhat smaller than the area proposed by GameTime was $10,600. The amount for wood fiber included in the estimate of $42,800 from GameTime was $5,880. Wood chips need to be replaced every few years, the representative Committee Member Seeley worked with stated the shredded recycled material travels less than wood chips and on average 5% is replaced every 5 years, at current rates that would be $480. The committee has $45,000 budgeted and has received $13,050 in donations for this project. Committee Member Seeley will go back to the representative with the shredded recycled materials with the plan from GameTime to get an exact price quote. The committee would like to go ahead with ordering the play structure equipment to be installed as soon as possible this spring, leaving the fault protection material to be determined at the next scheduled committee meeting. Motion was made by Chairperson Peterson, seconded by Committee Member Amundsen to recommend City Council accept the bid from GameTime in the amount of $42,800 for play structure equipment, drainage, recycled border and installation, excluding the amount of $5,880 at this time for fault protection material, with funds to be expended from Park Dedication Fees. All in favor. Motion passed unanimously. St. Paul Water Utility Property on Centerville Lake Chairperson Peterson stated he had seen a diagram the Finance Director, Mr. John Meyer, had submitted with the grant proposal which had two gazebos, as well as multiple trails crossing the property and was concerned that this was not what the committee had wanted for this park. This is to be an adult park with one gazebo, some picnic tables/benches and a fire pit and possibly an area to barbeque. The intentions were to keep it simple without a dock, fishing pier or canoe launch. Chairperson Peterson's questions were if the City receives a DNR Grant for this property is it locked into the design presented with the grant application and in the future could Mr. Meyer please discuss any plans with the Parks & Recreation Committee before submission. 40f7