2006-06-07 P&R Packet - Laserfiche WebLink

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.. Parks & Recreation Committee Meeting Minutes April 5, 2006 Church of Sf. Genevieve Trail Easements The trail easement agreement was signed March 29, 2006 by Father Tom Fitzgerald and returned to the City. Adopt A Wood Duck House Proiect Committee Member Seeley reported to the committee that she has seen wood ducks around the house she had installed, but her question was how to clean out the wood duck houses. There does not appear to be an easy way to remove the old bedding and install fresh material. Chairperson Peterson said he would take a look at it. Kellv Miller Circus The committee is concerned that Mr. Rawls, the Kelly Miller Circus representative who met with the committee, did not represent the facts correctly and this circus actually now involves more work and planning than was originally thought. The committee discussed canceling it, but Chairperson Peterson reminded the committee the City has a contract and the circus is coming. What the committee members heard at the presentation is not now what they are being told is the sponsor's responsibility. A kit was sent out to Committee Member Amundsen as the contact person and he broke down the list of things to do into 8 weeks, the first 9 items of which needed to be taken care of within the current week. One of the miscommunications is how the tickets were to be sold, and now the committee finds they need to locate their own ticket sale outlets, businesses in the community willing to sell tickets. Chairperson Peterson will contact Center Mart, Comer Express and Hugo Feed Mill to determine if they would be willing to be a ticket outlet. Committee Member Merkel will contact MainStreet Bank and Centerville Pet Foods. Committee Member Peil will contact Apple Academy for the same purpose. Chairperson Peterson will contact Mr. Stevens, Centerville Elementary Principle, to inform him of the circus and the idea of planning field trips to see the Big Top being raised on the morning of the Circus, May 31,2006. The committee will need to fill out a special use permit and request the City waive the fee. Ms. Stephan will supply a permit application to Chairperson Peterson. While Mr. Rawls informed the committee the circus staff will clean all trash from the park and leave the park as they found it, with the City providing trash receptacles, they did not mention the sponsor needed to supply a 4 yard dumpster specifically for manure and dispose of it. Ms. Stephan will inquire from Waste Management if this is something they can handle. Chairperson Peterson will check with a local farmer to see if the manure is something that could be used on a farm. Waste Management has agreed to supply the garbage service for the Kelly Miller Circus at no charge. In exchange Waste Management will be able to advertise on a banner inside the circus tent. Waste Management will supply the banner. The contract states the sponsor can sell six (6) 4 x 6 banners at the recommended price of $100 per banner. Some businesses may have banners, but the committee felt it should be able to offer the businesses a banner if they are paying $100 to advertise. Chairperson Peterson said he would check with Gator Signs and see what the cost of a 4 x 6 banner would be. In the Circus Kit were packets for a coloring contest provided free with the Circus Staff picking a winner to be announced at each performance. The committee discussed the possibility of these being dispersed at the elementary schools. Committee Member Peil was willing to take them to the District Office to have it approved and deliver them to the school, but the problem would be one of the district rules regarding anything distributed at school is that there has to be a disclaimer on the form saying scholarships were available for families who could not afford the fee. 50f7