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<br />SCORE funds are available for reimbursement up to 25 hours a <br />week. Moreover, the Council may want to consider a position that <br />would maximize the city's recycling efforts and accommodate the <br />City's parks. There is a need to have an employee cover the Park <br />and Recreation meetings, do minutes and help develop the park <br />programming. <br /> <br />Mr. March suggested option F would be to create a new position. <br /> <br />Councilmember Brenner stated for immediate office support, <br />perhaps a part-time receptionist would fulfill the need. Mr. <br />March felt a part-time receptionist, an intern and expanding the <br />duties of the Deputy Clerk would serve the administration <br />personnel needs. Councilmember Powers consented to apart-time <br />receptionist and an intern. However, Councilmember Powers <br />hesitated to authorize expanding the duties of the Deputy Clerk <br />without further information. Councilmember Helmbrecht felt <br />comfortable with Mr. March's recommendations. Mr. March <br />commented one way to satisfy the current employee needs is to <br />increase the Deputy Clerk's responsibility and increase that <br />grade. <br /> <br />Mr. Palzer noted he observed several disruptions in the front <br />office because of servicing the window or answering the phones. <br />Therefore, he suggested voice mail boxes in the office. Mr. <br />March commented the City should maximize technology. Ms. Gaustad <br />mentioned recently she researched the cost associated with the <br />voice mail box and this may be a viable solution. <br /> <br />( <br />\ <br /> <br />Councilmember Brenner questioned Mr. March as to what will the <br />grade increase be for option D with the increase of <br />responsibilities. Councilmember Brenner felt okay with option D. <br />Councilmember Helmbrecht requested Mr. March's recommendation. <br /> <br />Mr. March suggested to eliminate staffing options B, and F, and <br />to implement options A, C, D and E. Councilmember Powers <br />requested to have Staff examine professional financial services <br />and its advantages and disadvantages, prior to implementing <br />staffing option D. Councilmember Powers requested Staff place in <br />writing, how the City plans to put monies to'work for the City <br />and how to eliminate current or potential problems. <br /> <br />Councilmember Powers moved and it was seconded to authorize Staff <br />to hire a part-time receptionist and an intern. Motion carried <br />unanimously. <br /> <br />Councilmember Helmbrecht moved and it was seconded to authorize <br />Mr. March to explore option D to expand the Deputy Clerks job <br /> <br />6 <br />