1999 CC Minutes - Laserfiche WebLink

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Council Members Brenner and Nelson stressed it is important to get the committee and council minutes distributed immediately after the meetings. Council Member Brenner stated that the City hired a firm last year to complete a market analysis on the pay structure. Resulting in the staff receiving substantial raises and felt there is no reason why the minutes shouldn't be kept up to. date; be more informative and better prepared. Theresa didn't feel it is necessary to hire another person - not to mention it is not in the budget. She thought it would be beneficial for the new council to review the pay study. Jim March mentioned some communities hire an off site service to take the meeting minutes. Mr. March also added the City has an excellent staff - in all departments. The staff here work diligently and well together without abusing the system or privileges. He added there were 145 new homes in 1998, and several projects in the works which ultimately increases the workload for everyone. He also stressed there is a lot that goes on daily basis that the Council isn't aware of (i.e.: plats, filing, dog licenses, permits, developments, and the list goes on). Mr. March also explained the market study that was done last year was to bring our wages up to the market rate. Also, staff cannot just focus on meeting minutes and agendas, unless this is what council wants - making the council our customer. Mr. March stressed to council that if they are unsure of something they need to ask and clarifY their concerns. It is easier for him to explain a situation to a council member prior to a meeting than at a meeting. ) J It was agreed amongst the Council that the residents are most important. Council Member Sweeney questioned ifthere is a pecking order. He offered he was an Informational Officer, and there are always ways to streamline and make time more- efficient. Terry also questioned the office arrangement / furniture. Terry stressed all software should be the same. Jim March explained the staff had looked into new office furniture and networking the computers a year ago, but were rejected by Council. Council Member Nelson suggested phone head sets and networking all of the Council with City Hall Staff through fax machines and/or e-mail and that technology doesn't have to - cost much. Mari offered maybe council members should spend some time at City Hall to get an idea of what goes on. Mari felt she could make the office more efficient. Paul Palzer mentioned a lot of these issues go back to the goals and objectives. Mr. Palzer is concerned about micro-managing. Mr. March mentioned we received a quote from a local vendor on networking our computers but it was very costly, and not in our budget this year. ) ) .'; Tom Wilharber left the meeting at 6:50 p.m. to attend a meeting at the Wargo Nature ~~ - 7