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2-19 Lay-Off - The separation of an employee from employment due to elimination of a position. 2-20 Performance Report - A review of an employee's performance by the supervisor to communicate an employee's strengths or deficiencies, as well as expectation for improvement. 2-21 Position - A specific job, calling for the performance of certain duties and having certain responsibilities. 2-22 Promotion - An advance in position from one classification or grade to a higher classification or grade. 2-23 Reduction In Work Force - The separation of an employee from employment due to the shortage of work or funds. 2-24 Resignation - Employment termination initiated by the employee who chooses to leave the employment voluntarily. 2-25 Transfer - A movement of an employee from one job class to another, or one position to another, of comparable class and pay range. 3 ORGANIZATION 3-1 Personnel Files The City Administrator or designee shall maintain a separate employment file for each employee. Each file shall contain a record of each classification of each position the employee has held with the City and shall also contain a record of all personnel action regarding the employee including examination records, performance reports, disciplinary proceedings, demotions, promotions, salary changes and any other document relevant to City employment. Personnel files contain permanent documents and are not to be removed in any form from either the file or the premises. 3-2 Job Description The City will maintain a written description of a job containing a title, a statement of duties, authority and responsibilities of the position. The job description may include the qualifications deemed necessary and/or desirable for the satisfactory performance of the duties of the position. These descriptions will normally be updated periodically as duties or assignments change at the discretion of the City Administrator. 4