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<br />14.2 Safety/Accident Reporting <br /> <br />Forms: Workers' Compensation and OSHA laws require that Employees involved <br />in job-related accidents and sicknesses file a First Report of Injury as soon as <br />possible. If necessary the Employee's department head may file the report on behalf <br />of the injured or sick Employee. The department head is also responsible for filing <br />an accident report with the City's Safety Officer. <br /> <br />15.1 General <br /> <br />15. SMOKING <br /> <br />Prohibited: In the interest of good health, the City discourages Employees from <br />smoking. Smoking is prohibited within all City buildings. <br /> <br />Approved Areas: The City Administrator will designate specific outdoor areas as <br />smoking areas. There will be no smoking in areas not designated as smoking areas. <br />If smoking results in discomfort to others, smokers are required to stop smoking. <br />Smoking in non-approved areas may result in disciplinary action. <br /> <br />16. GRIEVANCES <br /> <br />16.1 Grievance Procedure <br /> <br />Procedure: The following grievance procedure shall be followed by all Employees <br />except those covered by the terms of a collective bargaining agreement. In all cases, <br />grievances must be filed by the Employee adversely affected by the action of the <br />City. <br /> <br />Step 1: <br /> <br />Step 2: <br /> <br />Any aggrieved Employee shall first file his/her grievance, in writing, <br />with his/her immediate supervisor within ten (10) working days of <br />the action from which the grievance arises or the date upon which <br />the Employee became aware of the action. In cases where the <br />Employee has been adversely affected by an action administered by a <br />City Employee of a higher rank than that of his/her immediate <br />supervisor, the affected Employee shall file his/her grievance, in <br />writing, with the City Employee whose action the adversely affected <br />employee is grieving. Notice must include the following: <br /> <br />A) Statement of the grievance and relevant facts; <br /> <br />B) The remedy sought; and <br /> <br />C) The specific provision of the personnel policy (if applicable). <br /> <br />The supervisor shall respond to the grievance, in writing, within ten <br />(10) working days. <br /> <br />If the Employee is dissatisfied with the response of his/her <br />supervisor, the Employee may, within ten (10) working days from the <br /> <br />Page 28 of 46 <br />Adopted 11-09-2005 <br />