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<br />22.3 Inappropriate Material <br /> <br />General: Electronic media may not be used for knowingly transmitting, retrieving <br />or storage of any communications of a discriminatory or harassing nature, or which <br />are derogatory to any individual or group, or which are obscene or sexually explicit, <br />or are of a defamatory or threatening nature, or for "chain letters," or for any other <br />purpose which is illegal or against City policy or detrimental to the City's reputation. <br />Electronic media may not be used for personal use relating to political, religious, or <br />personal financial profit. <br /> <br />22.4 Personal Use Limitations <br /> <br />General: Electronic media and services are primarily for City business use. Limited, <br />occasional or incidental use of electronic media (sending or receiving) for personal, <br />non-business purposes done on the Employee's personal time is understandable and <br />acceptable - as is the case with personal phone calls. However, Employees need to <br />demonstrate a sense of responsibility and may not abuse the privilege. Such personal <br />use must not consume large amounts of City resources. Employees using electronic <br />media and services for personal use waive any claims to privacy regarding that usage. <br />Any costs incurred by the City due to personal use (such as printing costs, per- <br />minute Internet fees or cellular phone charges) must be paid by the Employee. <br />Excessive personal use will be determined by the individual Employee's supervisor, <br />and may subject the Employee to disciplinary action. <br /> <br />Personal Software: Personal software can significandy impact the operation of City <br />equipment. Consequendy, the installation and use of privately owned software is <br />allowed only when approved in advance by the Technology Manager or City <br />Administrator. This includes downloading software from internet sites. Games are <br />not considered to be appropriate software for City computer equipment. If allowed, <br />all personal software, including screensavers and shareware, must be legally <br />purchased and properly licensed to the Employee. A copy of the license must be <br />located in the Employee's office. Personal software and data may be removed <br />without warning at any time. The City is not responsible for the back-up or recovery <br />of files associated with personal software. If it is suspected that a personal software <br />package is the cause of a problem with any City software, it may be removed without <br />warrung. <br /> <br />22.5 Individual Privacy <br /> <br />General: The City also reserves the right, in its discretion, to review any Employee's <br />electronic files, messages and usage to the extent necessary to ensure that electronic <br />media and services are being used in compliance with the law and with this and other <br />City policies. Employees should therefore not assume electronic communications <br />are private and confidential and should transmit highly sensitive information in other <br />ways. Employees should be aware that any data stored may be subject to <br />government data practices laws which make the text accessible to the public. <br /> <br />Respect: Employees must respect the confidentiality of other people's electronic <br />communications and may not attempt to read, "hack" into other systems or other <br /> <br />Page 39 of 46 <br />Adopted 11-09-2005 <br />