Res. #05-053 - Personnel Policy - Laserfiche WebLink

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people's accounts, or "crack" passwords, or breach computer or network security measures, or monitor electronic files or communications of other Employees or third parties except by explicit direction of City management. 22.6 Copyrights General: Anyone obtaining electronic access to other companies' or individuals' materials must-respect all copyrights and-may not copy, retrieve, modify or forward copyrighted materials except as permitted by the copyright owner. Also, network users shall not delete, examine, copy or modify files and/or data belonging to other users, without their prior consent. 22.7 Passwords / Security General: The City Administrator reserves the right to override passwords and codes at any time. If the City Administrator requests an Employee's password(s), then the password(s) must be disclosed. Any password used on the system shall be used for the protection of the City of Centerville, not the Employee, and as such will not preclude the City, as the operator of the network, from rightfully entering the network or any other messaging system at any time to review, copy or delete any file or disclose any such file to others. Responsibility: No email or other electronic communications (including facsimile messages) may be sent which attempt to hide the identity of the sender, or represent the sender as someone else or from another organization. Employees are responsible for all electronic messages originating from a computer operating under his/her password. 22.8 Excessive Usage General: Electronic media and services should not be used in a manner that is likely to cause network congestion or significandy hamper the ability of other people to access and use the system. Continued impedance of other users through mass consumption of system resources, after receipt of a request to cease such activity, is prohibited. The willful or careless introduction of programs known as computer viruses, Trojan Horses and worms into the City's network or into any external networks or computers can cause such excessive computer usage or even damage a system and so would be a violation of this policy. 22.9 Data Retention Records Retention Schedule: Generally, electronic messages are temporary communication which are non-vital and may be discarded routinely in accordance with the City's record retention policy. However, depending on the content of the email message, it may be considered a more formal record and should be retained pursuant to a department's record retention schedules. Examples of messages of this nature are: Policy, decision-making, or other memoranda of specific public business. As such, these email messages are similar to printed communication and should be written with the same formality. Page 40 of 46 Adopted 11-09-2005