2002-02-13 CC Packet - Laserfiche WebLink

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were raised in April and May culminating in a visit by Auditor Steve McDonald of Abdo, Abdo, Eick, and Meyers on June 13 as he presented the 2000 audit to Council. At that time, Council Member Nelson asked "whether the discrepancies related to year-end adjustments were due to not doing monthly bank reconciliation's.' The answer was inconclusive. Issues about accounting and budgeting have continued to surface in Council Meetings during the remainder of 2001 until the present time. Accounting issues have been voiced to both Mr. March and Ms. Moore-Sykes on numerous occasions (as documented in the minutes). When Ms. Moore-Sykes interviewed for the position of Administrator, she was fully informed about the accounting issues and has been aware on a daily basis since October. Clerk-Treasurer Authority The League of Minnesota Cities in a Research Memo for City Officials (369.3 dated August 2000, Page 17 referencing Minn. Stat. 412.02; .591, subd.3; .551) states under item 4 Other Duties Delegated To or From Clerks; SubdIvision c. Treasurer's duties; "The council can combine the offices of clerk and treasurer into a combined clerk-treasurer position. This is done by ordinance. If done in a standard plan city (where both the clerk and treasurer are elected), the ordinance must be adopted at least 60 days before the city's next general election. The ordinance can't take effect until after the expiration of the treasurer's term or when an earlier vacancy occurs." . Does the City have the authority to combine the Clerk-Treasurer positions by a motion from Council? . Did Council approve an ordinance to create a Clerk-Treasurer position? . Mr. Hoeft: Would you please review and and provide an opinion on the questions and issues raised above at the February 13 meeting. Paying City Claims In the League of Minnesota Cities Research Memo for City Officials, 215c, dated August 2000, Procedures for Paying City Claims Highlights beginning on page 5 and ending on page 7 are quoted in the following: 1. What is a claim? A claim is basically a bill to the city. When a city owes money to a particular person or business, that person or business is said to have a claim against the city depository. .