2002-06-26 CC Packet - Laserfiche WebLink

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-, Prohibition on Inappropriate Message Contents The a.maU system shall not be used for: . Charitable solicitations or support for outside organizations (unless sponsored by the City) . Outside business or commercial activities for the purpose of financial gain . Pol~ical activ~y . Religious solicitations or causes The e-mail system shall not be used to promote, foster or perpetuate discrimination on the basis of race, creed, color, age, religion, sex, marital 'status, status with regard to public assistance, national origin, physical or mental disabU~, or affectional preference, The following types of a.mail messages, though not exhaustive, are strictly prohibited: . E-mail that is of an offensive, harassing, threatening or disruptive nature. Among those which may be considered offensive are messages which contain sexual implications, racial slurs, gender- specific comments, or any other comment that offensively addresses someone's age, sexual orientation, religious or political beliefs, national origin or disabil~. . E-mail that contains any kind of sexually explicit remarks, material or allached documents or which may be a violation of the City's policy on sexual harassment. In addition, sexually explicit material which is disallowed under the City's sexual harassment policy shall not be archived, stored, distributed, edited or recorded using the City's a-mail resources, unless done so for the purpose of an investigation or litigation. Right of Inspection and Duty to Report Abuses By using the e-mail system, all users consent that authorized City representatives may, at their discretion, inspect, use or disclose any e-mail or other electronic communications and/or data without further notice. The C~ doas not systematically inspect all records and relies on users to report offensive or inappropriate material to thair immediate supervisor or Human Resources. User's Responsibility for Security Users are responsible for the secur~y of their e-mail account password and any e-mail that is sent via their account. To protect accounts against unauthorized use, take the following precautions: . Protect the e-mail account before leaving the computer unattended if there is any possibil~ someone else could use the system. If an e-mail account is left open, and someone else uses it, it will appear as if the message was sent from the original user and the user will be held accountable. . Protect passwords against unauthorized use. The user is responsible for messages sent via their account. Correspondingly, do not read, use or tamper with someone else's account without their knowledge and consent. Unauthorized use of an e-maU account may be unlawful. . Change passwords on a regular basis. Passwords can be stolen, guessed or inadvertently made available. Procedure for Misdelivered Messages If an e-mail message is delivered by mistake, the recipient should notify the sender immediately and notify the Action Center if the problem appears to be system related rather than sender error. Purposefully reading e-mail intended for another person without the expressed permission of that person or the C~ is impermissible and may be a violation of law.