2002-06-26 CC Packet - Laserfiche WebLink

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,t' FOlWardlng e-mail A user, in forwarding a message, which originates from someone else, shall not make changes to that message without clearly disclosing the exact nature of the changes and the identity of the person who made the changes. If a message has been designated by its originator as a form of "Not Public Data" or "Attorney-Client Privileged:' the recipient shall not forward the message without the prior consent of its originator, Messages Sent Outside the City When the user sends a message ouiside the City, either through the Internet or other pathways, the message will be identified as coming from the user at the City of Minneapolis. Because the user represents the City and because the use(s messages are public information, all such e-mail shall conform to acceptable business standards. Users shall not disclose on the Internet "Not Public Data" or "Attorney-Client Privileged" communications or any data protected by the Minnesota Data Praclices Act. In addition, Internet communications shall not include inappropriate message content as defined by this policy. Labeling Messages as a Form of Nonpubllc Data Although e-mail is generally a public document. electronic transmission of "Not Public Data" is an exception to the general public nature of e-mail. Designating a message as "Not Public Data" or a form of "Not Public Dala" has a legally useful purpose. However, merely designating a message as such does not necessarily protect the message from disclosure to someone other than the intended recipient. The law, not the label placed on the message, determines whether or not the message may be disclosed to others. When &-mail is used to transmit "Not Public Data," as defined in the Minnesota Data Practices Act (Chapter 13 of the Minnesola Statutes), the message should be clearly marked with one of the following designations: "Not Public Data" or "Confidentiar' or "Private" or "Nonpublic. or "Protected Nonpublic" or "Trade Secret." Labeling Messages as Attomey-Cllent Privileged Although e-mail is generally a public document, electronic transmission of "Attorney-Client Privileged" communications is an exception to the general publiC nature of e-maiI.Whene.mail is used for communications between an attorney and a client, the message shall be clearly marked with the heading "Attorney-Client Privileged." Merely designating a message as privileged does not necessarily protect it as privileged, but the designation has a legally useful purpose. Privileged infonnatlon, which is either received from or sent to an attorney, shall not be forwarded or copied without the attorney's authorization.