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<br />r <br /> <br />JlI+-2B-28"2 15: 56 <br /> <br />LEAGLE OF t1-l C I Tl ES <br /> <br />P. 18/21 <br /> <br />. City of Hopkins <br />, . <br /> <br />D 4,06 <br />R 5 <br />5.0! <br />A <br />F <br />~ 5.02 <br />R 5.03 <br />5.04 <br />A <br />F <br /> <br />.01/06/98 <br /> <br />4.04 Data that is composed, lraD$mitted,. acCllllSed, or received via the Internet must not <br />. contain content that could be QOll.$ldered discriminatory, offen&ive, obscene, tlu-eateoing, <br />harassinl,i, intimidating, or disruptive to any employee or other person. <br /> <br />4.05 The unauthorized use, installation, copying, or distribution of copyrighted, trademarked, <br />or patented material on the Internet is expressly prohibited. As a gcnoraJ rule, if an <br />emploYee did not create rnatorial, does not own. the rights to it, or has not gotten <br />authorization for its use, it should not be put on the Internet. Employees are also <br />responsible for' ensuring that the person sending any material over the Internet has the <br />appropriate distribution rights. <br /> <br />Internet users should take the necessary anti. virus precautions before downloading or <br />copying 8.!IY file from the Internet. All downloaded files are to be checked for vinises; all <br />compressed files are to be checked .befOre and after decompression. <br /> <br />. <br /> <br />E~MAIL <br /> <br />~. E-Mail (electronic mall) plays an increasingly signi~cant role in our <br />cotnlnunicalions. Along with the benefits orE-Mail, come increasing risks and <br />respotlSibilities. <br /> <br />Empioyees are respollSihle fur adhering to City standards when e-Mail is created, sent, <br />forwarded or saved. Failure io adhere puts the City and the individual at risk for legal or <br />financia.lliabiUties, potential embarrassment and other consequences. E.Mail documents <br />are public documents,. . . . <br /> <br />City of Hopldns policies and procedures are a.dapted, to make employees aware of the <br />, risks associated with using E7MaiI and'to advise them on the City's requirements <br />regarding the use of E-Mail. . <br /> <br />This policy also applies to all contractOrs, consultants, volunteers, agents or any other <br />persons who have gained or are given access to the E-Mail system. <br /> <br />n~ Policies. All other City policies apply to E-Mail.evenifE.MlIilis not specifically <br />mentioned in those policies. Examples include the data retention'policy as well as various <br />sections of the personnel policy. <br /> <br />Vinlations. Violation Qfthese pOlicies may result in the cancellation of the violator's E. <br />Mall account and maybe groUl1& for diBciplinary action up to and including ten:nination <br />of employment with the City of Hopkins. <br /> <br />Put;1ose of B-Mai!. The E-Mail system is a City-owned tool and is to be '-!Sed for matters <br />directly related to the business activities of the City of Hopkins and as a means to further <br />the City's mission by providing servioes that are efficient, accurate, timely and complete. <br />[n order to provide excellent services, the City prOmal'lS strong working relationships <br />among employees and a supportive working enviro1)IIlent. For example, news about <br />employees or notices of union or department events would be considered as City <br />business. <br /> <br />T Computet Poli,y <br /> <br />4 <br />