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<br />. <br /> <br />D <br />R <br />A <br />F <br />T <br /> <br />JU-j-;;B-2002 15: 58 <br /> <br />1 <br /> <br />LEAGUE OF MN CITIES <br /> <br />P.21/21 <br /> <br />'.city ofHoplcin.s <br /> <br />_.01/06198 <br /> <br />5.12 l\A'''.''''iI''' Sent Outside the Citro When the user sends a mesSlie outside the City, either <br />through the futernet or other pathways, the message will be identified as coming from the <br />user at the City ofHoplcins. Because the user represents the City and because the user's <br />messages are public information, all such E-Mail shaI1 confonn to acceptable business <br />standards. Users shall not disclose on the Interne! "Not Public Data" or "Attomey-Client <br />Privileged" communications or my data protected 1)y the Minnesota Data Practices Act. <br />In addition, Internet communicatiotlS shall not include inappropriate message content as <br />defined by this policy. <br /> <br />5.13 Labeling: MessailBS as a Form ofOIon:public nata Although E-Mail is generally a public <br />docllme!1-t, electronic trallSmission of "Not Public Data" is an exCeption to the general <br />public nature orE-Mail. Designating a message as "Not Public Data" or a fonn of "Not <br />Public Data" has a legally useftl1 purpose. However, merely d~.;S"lIting a mes&age as <br />such does not necessarily protect tb,c message from disclosure to someone other than the <br />intended recipient. The law, not the label placed on the message, determines whether or <br />not the message may be disclosed to others. <br /> <br />\Xihen E-Mail is used to transmit "Not Public Data," as defined in the Minnesota Data <br />Practices Act (Chapter 13 of the MinnC$ota Statutes), the message should be clearly <br />ma:rked with one of the following designations: ''Not Public Data" or "Confidential" or <br />"Private" or "Nonpublic" or "Protected Nonpublic. or 'Trade Secret." <br /> <br />5.14 r ...helin~ Messaeeg as Attornev-Client Privile$<ld. Although E.MaiI is generally a public <br />document, electronic lranSmission of' Attorney.Client Privileged" communications is an <br />exception to the genera.! public nature of E-Mail. When E-Mail is ~ for' <br />communications between an attorney and a client, the message shall be clearly marked <br />with the heading "Attorney-Client Privileged.' Merely designating a message as <br />privileged does not necessarily protect it as privileged. but the designation has a legally <br />useful purpoSe. Privileged information, which is either received from or sent to an <br />attorney. shall not be forwarded or copied without the attorney's authorization. <br /> <br />Computer Policy <br /> <br />7 <br />TOTAL P.21 <br />