2002-09-16 CC WS Packet - Laserfiche WebLink

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Resolution No. 00-43 Page 29 21.4 Personal Use Limitations Electronic media and services are primarily for City business use. Limited, occasional or incidental use of electronic media (sending or receiving) for personal, non-business purposes done on the employee's personal time is understandable and acceptable - as is the case with personal phone calls. However, employees need to demonstrate a sense of responsibility and may not abuse the privilege. Such personal use must not consume large amounts of City resources. Employees using electronic media and services for personal use waive any claims to privacy regarding that usage. Any costs incurred by the city due to personal use (such as printing costs, per-minute Internet fees or cellular phone charges) must be paid by the employee. Excessive personal use will be determined by the individual employee's supervisor, and may subject the employee to disciplinary action. 21.5 Individual Privacv The City routinely monitors usage patterns for both voice and data communications. Reasons include cost analysis/allocation, assurance of system security and compliance with City policies. The City also reserves the right, in its discretion, to review any employee's electronic files, messages and usage to the extent necessary to ensure that electronic media and services are being used in compliance with the law and with this and other City policies. Employees should therefore not assume electronic communications are totally private and confidential and should transmit highly sensitive information in other ways. Employees must respect the confidentiality of other people's electronic communications and may not attempt to read, "hack" into other systems or other people's accounts, or "crack" passwords, or breach computer or network security measures, or monitor electronic files or communications of other employees or third parties except by explicit direction of City management. 21.6 Copvriahts Anyone obtaining electronic access to other companies' or individuals' materials must respect all copyrights and may not copy, retrieve, modify or forward copyrighted materials except as permitted by the copyright owner. Also, network users shall not delete, examine, copy or modify files and/or data belonging to other users, without their prior consent. 21.7 Passwords/Security The MIS Coordinator, City Administrator and Finance Director reserve the right to override passwords and codes at any time. If any of those people request the employee's password(s), then the password(s) must be disclosed. If passwords are requested, the passwords will be kept in a safe place. Any password used on the system shall be used for the protection of the City of Cottage Grove, not the employee, and as such will not preclude the City, as the operator of the network, from rightfully entering the network or any other messaging system at any time to review, copy or