2002-09-16 CC WS Packet - Laserfiche WebLink

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. Appropriate receipts must be kept, and all other travel expenses be documented. · Attendance by non-department heads shall be rotated amongst eligible and interested employees within a division/department, provided that no non-department head employee attend a national conference more frequently than one time every four years. c. Meals. Meal expenses will be reimbursed upon submission of receipts up to $35 per day for conferences and other City business, unless the City Administrator approves a different rate. The City Administrator may waive the requirement of a receipt. d. Travel and Lodging. Travel and parking expenses may be paid or reimbursed by the City. Travel time will not be paid or reimbursed if the destination is within the seven county metro area. Regardless of the number of hours spent at a conference, the City will reimburse only a regular work shift per day. The City will pay for coach airfare when it is estimated that flying is cheaper than driving. This comparison shall include the employee's travel time. The City will pay the single room rate for overnight stays at conferences. If there is not a designated hotel for the conference, the employee should use reasonable judgment in selecting lodging based on cost, location and quality. Employees should seek a government discount. e. Excluded Expenditures. The City will not pay for alcoholic beverages, entertainment, personal telephone calls (other than one of no more than five minutes to home per day for overnight stays), and other personal items not specifically designed to benefit the City. Absences for longer than two weeks may have additional telephone calls authorized by the City Administrator. 2. Employee Tuition Policy. The City may reimburse a regular employee for tuition expenses under certain circumstances. There shall be no reimbursement for mileage/parking expense. Required books, lab fees, and material costs will IV-3